Executive Assistant, Chief Growth Officer

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency.

Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine’s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.

Responsibilities

Executive Support & Operations

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• Manage a complex, high-volume calendar with a focus on strategic prioritization over mere attendance.
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• Filter internal and external requests as both gateway and gatekeeper, protecting executive focus while maintaining discretion and confidentiality.
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• Coordinate major executive and company cadences, including QBRs, leadership offsites, Revenue Kick-Offs (RKO), and executive sponsor meetings.
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• Track executive expenses, manage travel logistics, and oversee budget processing across growth initiatives.

GTM Enablement & Strategic Facilitation

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• Translate CGO directives into structured project plans, tracking deliverables across cross-functional GTM teams.
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• Facilitate executive leadership meetings by driving agenda preparation, capturing action items, and ensuring timely accountability from key stakeholders.
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• Maintain key project documentation (briefs, timelines, RACI matrices) to create a single source of truth for CGO-led initiatives.
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• Monitor project flow across revenue and marketing orgs, surfacing risks or resource blockers to the CGO early.

Vendor & Stakeholder Engagement

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• Manage external agency and vendor relationships, processing invoices and monitoring spend against allocated budgets.
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• Coordinate promotional assets and event collateral required for executive-led growth and partner initiatives.

Qualifications

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• Experience: 4+ years in a fast-paced, high-growth environment as an Executive Assistant, Sr. Project Coordinator, or Operations Lead.
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• GTM / Revenue Savvy: Strong familiarity with sales cycles, marketing funnels, GTM motions, and cross-functional revenue teams.
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• Influence without Authority: Demonstrated ability to build trust, keep senior leaders accountable, and keep multi-departmental initiatives moving forward.
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• Communication & Structure: Exceptional written communication and presentation-building skills (creating deck narratives for leadership meetings).
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• Tool Experience: Proficient with Outlook/Google Workspace, Zoom, Slack, Salesforce, ClickUp/Asana, Navan/Expensify, and Domo.
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• Education: Bachelor’s degree in Business, Marketing, Communications, or equivalent practical experience.

How We Measure Success

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• Strategic Alignment: Serve as a connector across sales, marketing, product, and revenue operations to ensure teams stay aligned on CGO north star goals.
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• Operational Efficiency: Design and maintain operating cadences, decision-making frameworks, executive agendas, and meeting follow-through.
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• Proactive Problem Solving: Identify cross-functional bottlenecks early, keeping projects on track before they require direct CGO intervention.