Coordinator, Marketing

About Allied

Allied is a leading owner-operator of distinctive urban workspace in Canada’s major cities. Our work is grounded in a clear purpose: to provide knowledge-based organizations with distinctive urban environments that support creativity, connectivity and human wellness.

Our vision is more expansive. We seek to make a continuous contribution to cities and culture that elevates and inspires the humanity in all of us. This vision informs how we operate, how we design and how we lead.

Real estate, for us, is not a passive investment. It is a profoundly human endeavour, one that must promote wellness, sustainability, diversity and creativity—today and for generations to come.

Allied is also a place to build a career of consequence. If you are looking for work that is thoughtful, tangible and enduring—work that contributes meaningfully to cities and the people who inhabit them—you will find purpose here.

For more information on Allied’s approach to city-building, visit our Insights page.

Purpose

Reporting to the Senior Manager, Marketing, The Well, the Marketing Coordinator is a primarily administrative role that provides essential day-to-day operational support to the Marketing team. The focus of this position is keeping the department highly organized and running smoothly through meticulous calendar and inbox management, meeting coordination (agendas, materials, and notes), tracking deadlines and approvals, maintaining accurate files and shared folders, and coordinating with internal stakeholders and external vendors. This role requires exceptional attention to detail and strong follow-through to ensure marketing materials, programs, and supporting collateral are current and accurate.

Responsibilities

• Support the planning and execution of onsite events and marketing programs, including pop-up markets and seasonal activations.
• Assist with community programming and ancillary revenue initiatives, including coordinating logistics, payments, insurance and event documentation.
• Maintain schedules for marketing and ancillary projects, tracking timelines, budgets and expenditures.
• Manage purchase and invoice administration, ensuring accuracy and timely processing.
• Support budget tracking and reporting for marketing initiatives.
• Maintain an up-to-date marketing files and materials.
• Help prepare presentations for monthly partnership reporting.
• Monitor and respond to guest inquiries across phone, email, website chat and other digital platforms while tracking insights.
• Administer the gift card program, including monitoring inventory, processing and reconciling transactions and preparing reports.
• Support marketing reporting by compiling campaign data, conducting competitor and market research, monitoring industry trends, and assisting with digital marketing initiatives.
• Other duties as assigned.

Qualifications

Must have

• Proficient in Microsoft Word, Excel, Outlook, PowerPoint, Canva
• Excellent verbal and written communication skills
• Proven organizational skills and ability to meet deadlines
• Strong customer service skills
• Strong multi-tasking skills
• Detail oriented
• Able to work both independently and as part of a team
• Available to work evenings and weekends as needed.

Would be an asset

• Adobe Suite (Photoshop, Illustrator, and/or InDesign)
• Photography
• Yardi or other ERP
• Degree, Diploma or a Certificate in Marketing
• Event photography experience
• Social Media experience