Transport Coordinator

Function

Execute transport operations. 100% commitment with the SAPS industrial safety program.

Key responsibilities

1

• PEG & EGU daily fuel freight reconciliation (Monday to Friday)
• Review and daily reconciliation of the freight report with scheduling
• Daily update of the weekly freight report that covers the freights from Thursday to Wednesday
• Sending the reconciled freight report with scheduling to each hauler
• Feedback from each hauler to Puma fleet of the freight report received
• Update of the report of stays, deviations, additional distance, custodians, tolls and any additional charges that apply

2

• Monitoring of the daily operation of fuels: deliveries to BtB and RET customers
• Mechanical failures reported by the haulers
• Claims in the service provided by the haulers and/or product quality reported by the customers/sales
• Drivers and units registration in Navision
• Direct pending actions to the corresponding area
• Follow up on delays in arriving to load, in loading at the terminals, in route to arrive with customers and download with the customers
• Provide the location of the units, either because it is requested to the hauler or because it is searched in the GPS page
• Deviations
• Find units for deliveries coordinated the same day

3

• PEG & EGU weekly fuel freight reconciliation (Thursday)
• Sending to Finance the weekly report reconciled with the haulers on a daily basis
• Reconciliation of the weekly freight report with the financial feedback
• Review of lubricant freight and weekly delivery to finance

4

• Purchase orders for biweekly freight payment for fuels and monthly for lubricants
• Biweekly freight report reconciled with scheduling, the haulers and finance
• Generation of purchase orders and entry in the OC report LOG
• Request for approvals
• Confirmation of approvals
• Sending approved orders and request for invoices to the haulers
• Request for payment passwords and constancies of retention to reception
• Sending of payment passords and constancies of retention to the haulers
• Follow up to the payment process

5

• Transport credit notes
• Review the F45 formats received from San Jose and Santo Tomas Terminals
• Follow-up, registration and issuance of form F152 Credit note of the missings that apply and those that do not apply collection (according to F45)
• Registration of information to the reports F254 Credit Notes Report and Missing Report (collection of missings to the haulers)

6

• Transport fuels reports
• Collection of delays during product deliveries F452
• Compilation of information for the evaluation of supplier performance (mechanical failures, missings, service level)

Preferred Education

• Mechanical, Chemical, Electrical or Industrial Technician.

Experience

• Minimum 2-year experience working in industrial facilities in maintenance, production, logistics and/or transportation areas.
• Data bases management.

Skills

• Knowledge of the country’s geography.
• Knowledge of software packages such as Windows, Word, Excel, Power Point.
• Comprehensive general knowledge of mechanics and logistics.

Competencies

• Team work
• Customer oriented
• Analytical and organizational skills.
• Complex problem solving
• Effective communication
• Organized