Maintenance Officer

Job Title: Maintenance Officer

Job Summary

The Maintenance Officer is responsible for overseeing the technical operations, maintenance, and overall upkeep of a commercial building’s infrastructure. The role involves managing maintenance teams, coordinating with contractors and vendors, ensuring compliance with safety and statutory requirements, and maintaining efficient building operations to provide a safe, functional, and comfortable environment for occupants and visitors.

Key Responsibilities

Maintenance Management

• Oversee maintenance and operation of HVAC, electrical, plumbing, BMS, fire safety, civil, and other building systems.
• Develop, implement, and monitor preventive and corrective maintenance schedules.
• Ensure timely response and resolution of building system issues and emergencies.
• Coordinate with external contractors and service providers for repairs, servicing, and upgrades.

Team Leadership

• Lead, supervise, and mentor the maintenance team.
• Plan duty rosters and assign daily maintenance tasks.
• Conduct performance evaluations and provide regular feedback and training.

Safety and Compliance

• Ensure all building systems comply with local, state, and central regulations.
• Conduct routine safety inspections and address identified risks or hazards.
• Maintain accurate records of inspections, maintenance activities, certifications, and repairs.

Energy Management

• Monitor energy consumption and optimize system efficiency.
• Implement energy-saving initiatives and sustainability measures.
• Track, analyze, and report energy usage and cost savings.

Budget and Cost Management

• Prepare and manage the maintenance and utilities budget.
• Monitor expenses and approve maintenance-related expenditures.
• Identify cost-saving opportunities without compromising safety or quality.

Project Management

• Plan and oversee capital improvement and renovation projects.
• Coordinate with architects, engineers, consultants, and contractors.
• Ensure projects are delivered on time, within budget, and as per specifications.

Vendor Management

• Identify, appoint, and manage vendors and service providers.
• Negotiate service contracts and monitor vendor performance.
• Ensure timely delivery of services, materials, and spare parts.

Qualifications

• Bachelor’s Degree in Electrical Engineering or Mechanical Engineering , Facilities Management, or a related technical discipline (preferred).

Professional Experience

• Minimum 8–10 years of experience in facilities management, building maintenance, or a similar technical role.
• Experience in managing commercial buildings, campuses, or large facilities will be an advantage.

Skills and Competencies

• Strong technical knowledge of HVAC, electrical, plumbing, fire safety systems, and BMS.
• Proven leadership and team management capabilities.
• Excellent problem-solving and decision-making skills.
• Strong coordination and vendor management abilities.
• Good communication and documentation skills.
• Ability to manage multiple priorities under operational deadlines.