Facility Administrator

LaPrairie Crane , a member of LaPrairie Group of Companies, is one of Canada’s largest independent mobile-crane companies with fleet capabilities ranging from 5 – 600 tons, including all terrain, boom truck, carry deck, crawler, hydraulic truck, rough terrain, and tower cranes.

LaPrairie Crane is looking to immediately fill the position of Facility Administrator .

This position is full-time and will be based in Winnipeg, Manitoba . The ideal candidate is enthusiastic, organized, adaptable and enjoys working in a fast-paced and multi-tasking environment.

Roles and Responsibilities

• Provide general reception duties such as first point of contact for visitors, answering and directing calls, shipping (both incoming and outgoing), etc.
• Maintain visitor log.
• Provide administrative support to Operations and Maintenance departments, as needed.
• Assist with file and document management, including scanning, copying, and posting materials.
• Perform accurate data entry.
• Update electronic filing systems.
• Maintain up-to-date spreadsheets for tracking certifications, permits, and CVIP dates.
• Order and stock office supplies.
• Support managers with quote development and pricing, as needed.
• Track visa receipts and code to proper accounts.
• Arrange/book travel for operators.
• Schedule meetings and take meeting minutes.
• Perform other duties as assigned.

Required Skills

• Strong working knowledge of Microsoft Excel is required.
• Superior written and verbal communication skills are required.
• Previous experience with reception duties and answering phones an asset.
• Excellent organization, attention to detail, and time-management capabilities required.
• Ability to adapt quickly to changing business needs of busy office environment required.
• An enthusiastic, positive outlook and willingness to learn required.
• Office Administration diploma or certificate considered an asset.
• Training, certificates, or previous experience in health and safety considered an asset.
• Valid Class 5 license.
• Driver's abstract in good standing.

Interested candidates are invited to submit their application, including a resume and cover letter. Only shortlisted candidates will be contacted for further steps in the selection process.

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