Office of Admissions-Transcript Data Entry Associate (remote)

Job Posting Title

Office of Admissions-Transcript Data Entry Associate (remote) ----

Hiring Department

Enrollment Management ----

Position Open To

All Applicants ----

Weekly Scheduled Hours

17 ----

FLSA Status

Non-Exempt from FLSA ----

Earliest Start Date

Immediately ----

Position Duration

Expected to Continue Until May 31, 2027 ----

Location

UT MAIN CAMPUS ----

Job Details

Purpose

The position involves significant data entry and requires utmost discretion, security, and integrity, as the data is confidential.

Responsibilities

• Input Data: Enter information into databases, spreadsheets, or systems primarily digital files
• Verify Accuracy: Double-check entries for errors and inconsistencies to maintain data integrity
• Organize and Sort Data: Sort and categorize data for easy retrieval, reference and analysis

Required Qualifications

• Currently enrolled undergraduate student at The University of Texas at Austin
• Maintain a 2.5 cumulative GPA
• Have and maintain good academic and judicial standing at the university
• Ability to be flexible and energetic in a fast-paced environment
• Commitment to complete all required training and attend team meetings and trainings
• Maintain discretion, security, and integrity with confidential information
• Be timely, responsible, and responsive
• Be able to work independently, as well as collaborate with a team
• Be able to think critically and problem solve to interpret data to make reasonable conclusions

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Salary Range

$13.00 per hour

Working Conditions

• Work is remote
• Worker is required to have a laptop/PC
• Worker is required to have a good/reliable internet connection
• Involves significant review and data entry of transcript coursework for applicants to UT Austin
• Training and assessment will be provided

Required Materials

• Application in Workday
• Resume
• Work Study

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html ----

Retirement Plan Eligibility

Students in this position may choose to enroll in the UTSaver voluntary retirement programs. ----

Background Checks

• A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.