About The Role

The Technical Assistant supports the Controls Engineering Manager and the Controls team with project coordination, planning, reporting and administrative follow-up for automation projects. The role maintains project dashboards in Smartsheet, coordinates progress, resource and budget tracking, supports procurement activities and continuously improves planning, reporting and engineering processes.

Maintain project dashboards and planning in Smartsheet.
Track project progress, milestones and deliverables (design freeze, drawings, BOM, material ordering, deliveries, installation handover, checklists and open items).
Prepare progress reports and management dashboards.
Monitor actuals versus budget for field equipment, electrical cabinets, electrical installation contractors and engineering hours.
Support capacity planning, headcount allocation and workload reporting.
Coordinate engineering input with PMO and other stakeholders.
Support RFQs, bid evaluations, Purchase Requisitions (PR) and Purchase Orders (PO).
Follow up material deliveries and installation parts for new projects.
Standardize and continuously improve planning, reporting and engineering processes.
Maintain templates, dashboards and project documentation.
Ensure consistent project data across Smartsheet and other systems.
Maintain project documentation and reporting.
Support project meetings, action lists and management reporting.
Keep project data accurate and up to date.

Build up good knowledge of Smartsheet and the other planning and reporting tools the team uses.
Stay familiar with the way MOVU plans and reports its projects.
Share what works well with the rest of the team, so the whole team gets better at planning and reporting.

Qualifications

Bachelor's degree or graduate in Engineering, Business Administration, Supply Chain, Project Management or equivalent through experience.
2-5 years of experience in a technical, engineering support or project coordination role, preferably in an industrial or automation environment.
Affinity with industrial automation, electrical engineering or controls engineering.
Strong analytical and organizational skills with a structured way of working.
Excellent attention to detail and ability to manage multiple priorities simultaneously.
Strong communication skills and ability to collaborate with engineers, project managers, procurement and management.
Proactive mindset with the ability to identify issues and drive follow-up.

Technical Skills

Advanced knowledge of Microsoft Excel.
Experience with Smartsheet or similar project planning tools (MS Project, Primavera, Monday.com, etc.).
Experience with ERP systems (preferably SAP) for PR/PO processing and project administration.
Experience with dashboards, reporting and KPI follow-up.
Knowledge of project planning and resource planning principles.
Understanding of budgets, cost tracking and project milestones.
Fluent in English; Dutch is an asset.

Nice to have

Experience in machine automation, material handling systems or intralogistics.
Basic understanding of electrical engineering documentation (drawings, BOMs, electrical cabinets).
Experience supporting multidisciplinary engineering projects.

 
What do we offer you?

You will work closely together with other rack stars in an open and enthusiastic environment.
The necessary freedom and possibility to take initiative. 
An intensive training by experienced people.
An attractive salary in an international environment with many benefits: 
Company car with fuel card/charging pass
Group & health insurance
Meal vouchers (8€)
Eco vouchers (250€)
Net allowances
CAO90 Bonus
Laptop
iPhone + subscription
20 days of vacation plus 12 extra days for working a full year on 40h-workweek instead of 38h (32 leave days in total)
Satellite office in Berchem ( Antwerp )

Unsolicited representations by third parties (recruitment agencies, headhunters, ...) of CVs via mail and/or telephone for our vacancies are considered as direct applications where no compensation is provided to the third party. Any T&Cs from these third parties will not be accepted unless upon signature of the T&Cs by a person in charge of HR. Candidates remain registered in the system for 12 months and cannot be proposed again during this period.