Portfolio Administrator

HeadInvest

Portfolio Administrator

Portland, ME

HeadInvest is seeking a Portfolio Administrator, to join their team in downtown Portland, Maine! This is a full-time, in-office position that plays an essential role in providing direct client services and works closely with portfolio managers and the client services team. The ideal candidate is a client-driven professional with industry experience that values a team approach and collaborative style and will ensure that HeadInvest’ s clients receive prompt, courteous and professional service.

Requirements of the Licensed Portfolio Administrator

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• Bachelor’s degree, or other formal education, or minimum of 10 years of experience in lieu, in a financial service-related field.
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• A minimum of five years of proven successful client service experience in a financial service-related field.
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• Working knowledge of MS Office suite products, Black Diamond, WealthBox, Adobe and other applicable software required. Experience with Schwab or Fidelity software helpful.
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• Self-directed/intrinsic motivation; ability to work well independently with minimal to moderate supervision.
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• Demonstrated accuracy and strong attention to detail.

Benefits of the Job

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Generous PTO

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• Retirement plan with match
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Medical, Dental, Vision

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HSA

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• Beautiful downtown Portland, ME location with paid garage parking
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• Salary range $60,000 - $70,000

Responsibilities of the Licensed Portfolio Administrator

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• Partner with Portfolio/Relationship Managers to serve assigned clients and provide support to other HeadInvest clients as needed.
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• Manage client account administration, including transfers, cash needs, gifting, tax documents, statements, and required distributions.
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• Open and close client accounts by completing paperwork, gathering documentation, and coordinating with custodians.
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• Collaborate with the Client Services Team to improve processes and ensure accurate client onboarding and account management.
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• Support compliance activities as assigned.