CONGRESS PLANNER US

Job Description Summary

-Technical specialists or analysts within a specialized sub-function, delivering support to local, regional or global sub-functions i.e. Marketing Services. -Roles supervising teams of administrators/non-professionals.Manage all aspect of the congress and event: planning, administration, innovation and creativity, negotiation with suppliers, people management and coordination.

Job Description

Sandoz continues to go through an exciting and transformative period as a global leader in pioneering access of biosimilar and generic medicines. As a congress planner, you’ll be responsible for specialized operational support for Meeting, Congress & Events across Sandoz. This role will focus on ensuring compliant events, completing governance processes and P3 applications. This role is also responsible for securing and monitoring attendee registrations, exhibit badges, sponsorships, and housing for national and regional events across the enterprise.

Major Accountabilities

Event Planning & Vendor Coordination

• Gather and review prospectus guides to identify event requirements
• Support vendor outreach to secure necessary services for events
• Coordinate with vendors to secure registration, sponsorships, booth space, and attendee needs
• Manage end-to-end execution with US-based associations to secure and implement exhibit and ancillary congress space
• Execute required compliance reporting of information from request to reconciliation

Documentation & Reporting

• Maintain accurate records related to attendance, budgets, and financials
• Prepare and deliver reports on event performance and spend

Financial Management

• Provide monthly reconciliation of congress-related expenses
• Ensure compliance with internal financial and governance standards

Key Performance Indicators

• Compliance, financial stewardship, and accurate congress execution
• Timeliness and accuracy of attendee, housing, and registration workflows
• Vendor performance and stakeholder satisfaction

Work Experience

• BS/ BA Degree required
• Operations Management and Execution
• Project Management
• Pharma experience preferred
• Corporate communications
• Vendor management
• Trade show & event management
• US Pharma/Bio Market Experience

Skills Desired

Corporate Communication, Flexibility, Marketing, Marketing Communications, Media Relations, Press Releases, Social Media, Strategic Communications, Trade Shows