Legal Assistant

Greenberg Traurig (GT), a global law firm with offices in 15 countries, is seeking an experienced Legal Assistant to work onsite from our Warsaw office.

Please note that this is a strictly administrative role which does not involve any substantiative legal work. It is not an entry-level position on the legal career path.

Selected candidates will be asked to complete a test verifying their knowledge of the MS Office suite (specifically formatting documents in Word and a task in Excel), as well as an English language proficiency test.

Job responsibilities

• Providing day-to-day secretarial support for a team of lawyers
• Preparing and formatting documents; creating presentations and reports
• Handling correspondence and managing phone calls in both Polish and English
• Cooperating with the Billing Department regarding opening/closing client or matter numbers and preparing documentation (including AML)
• Working with the Business Development & Marketing Department to prepare offers and submissions to rankings
• Managing virtual data rooms (VDR) for due diligence purposes
• Managing lawyers’ calendars for journeys, meetings and videoconferences
• Settling lawyers’ business expenses in accordance with the firm’s internal policies
• Preparing lawyers’ time records, necessary for the invoicing process
• Liaising with clients, institutions, offices, and courts
• Cooperating with internal administrative departments

Qualifications

Skills & Competencies

• Minimum 2-3 years of experience in an assistant role in a professional services sector; experience in an international law firm is highly desirable
• Excellent command of Polish and very good spoken and written English skills (at least at the B2 level)
• Reliability and high attention to detail
• Professional demeanor, discretion, and a strong team-oriented attitude
• Excellent organizational skills and ability to set priorities
• Ability to work under time pressure

Education

• University degree

Technology

• Very good command of MS Office (MS Word, PowerPoint, Outlook, Excel)

Nice to have

• Experience supporting Mergers & Acquisitions (M&A) transactions will be an asset

What we offer

• Stable employment based on an employment contract
• Work in an international, professional, and friendly environment
• Attractive remuneration
• A rich offer of e-learning courses and regular in-person training sessions (technical, AI and soft skills)
• Cafeteria-style benefits plan
• Private medical care, subsidy for a sports card, participation in the firm’s sports initiatives, and in company and team integration events
• Work in a modern, comfortable office in Varso Tower