Clinical Quality Assurance Manager

Are you looking for an exciting and fulfilling new position? Join our dynamic team at WEP Clinical, where your contributions will play a key role in driving impactful solutions and improving outcomes for clients and patients. We encourage innovation and collaboration, challenging our team to bring forward ideas that make a real difference. Be part of a mission-driven organization dedicated to advancing clinical research and transforming lives.

Role Objectives

The Senior Clinical Quality Assurance Associate is responsible for the oversight, implementation, and continuous improvement of GCP quality systems supporting global clinical operations across all clinical activities, including decentralised clinical trials (DCTs) that involve nursing services and in-home patient care. This role provides quality leadership to operational teams by ensuring compliance with ICH GCP, applicable global regulatory requirements, Sponsor expectations, and internal Quality Management System (QMS) processes.

The Ideal Candidate

• Proactive and self-motivated
• Calm and logical under pressure
• Confident communicator
• Strong leadership mindset

What You'll Do

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Manage day-to-day Clinical Quality team activities, including workload planning, prioritization, performance management, coaching, training, and professional development.

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Provide cross-functional oversight of the GCP Quality Management System to ensure compliance with applicable regulations, Sponsor requirements, and company procedures.

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Serve as the functional leader and strategic quality advisor for GCP quality activities across global clinical operations and operational departments.

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Oversee QMS records, including deviations, non-conformances, complaints, protocol deviations, CAPAs, change controls, risk assessments, and quality events.

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Review and approve investigations, ensuring they are robust, risk assessed, completed within timelines, and supported by appropriate corrective and preventive actions.

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Monitor CAPA effectiveness, inspection trends, quality metrics, KPIs, and emerging compliance risks to identify systemic improvement opportunities and mitigation strategies.

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Provide quality oversight for decentralized clinical trial activities, including nursing services, home healthcare, investigational product handling, source documentation, and patient-facing clinical processes.

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Lead quality oversight for new services, processes, vendors, systems, operational changes, computerized system validation, equipment qualification, and process validation activities impacting GCP operations.

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Oversee quality reviews of clinical trial documentation, including protocols, ICFs, eCRFs, Pharmacy Manuals, Monitoring Plans, essential documents, and other applicable GCP documentation.

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Support vendor qualification and oversight, including quality risk assessments, audits, periodic requalification, Quality Technical Agreements, and ongoing vendor performance monitoring.

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Lead Sponsor audits, regulatory inspections, licensing authority inspections, and client qualification audits, including inspection readiness, documentation review, audit responses, and commitment tracking.

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Drive continuous improvement, QMS documentation updates, quality governance, risk-based decision-making, stakeholder collaboration, and a proactive culture of quality, compliance, patient safety, and operational excellence.

What You'll Need

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Bachelor's Degree or higher (preference for pharmaceutical, life sciences, or engineering concentration)

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5-7 years’ experience in a Clinical Quality related role

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Minimum 2–3 years of people leadership or supervisory experience preferred.

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Experience within a CRO, pharmaceutical, biotechnology, healthcare, or other regulated clinical environment.

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Demonstrated experience supporting global clinical trials and decentralized clinical trial activities.

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Experience leading Sponsor audits, regulatory inspections, internal audits, and/or supplier audits.

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Practical experience leading quality investigations, CAPAs, root cause analyses, and quality risk assessments.

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Experience with eQMS, eTMF, Microsoft Office, and quality management software applications.

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Strong knowledge of ICH E6(R3), FDA, EU CTR, MHRA, GCP, GDPR where applicable, and other global regulatory expectations.

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Strong understanding of risk-based quality management, computerized system validation, validation lifecycle principles, and GDP/clinical trial supply logistics where applicable.

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Ability to manage multiple quality activities in a fast-paced global environment with strong organization, project management, and attention to detail.

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Strong communication, analytical, stakeholder management, and influencing skills, with the ability to work effectively with Sponsors, auditors, inspectors, vendors, senior leadership, and cross-functional teams.