Office Coordinator - Part-Time

GeneFab is seeking an organized, customer service-minded Office Coordinator to support office and administrative operations at our Alameda HQ. This is a part-time, contract role that reports to the Director of People Operations.

The ideal candidate will be able to work M-F, 9am-1pm in Alameda (role is not eligible for remote work).

Responsibilities

• Serve as the main point of contact for daily office operations, inclusive of:
• Maintaining kitchen, breakroom, and supply inventory
• Handling weekly ordering and restocking common areas
• Managing inventory of Company branded swag, promotional products, etc.
• Ensure conference rooms are organized, properly equipped with AV equipment, and prepared for key meetings.
• Assist G&A team (primarily CEO, COO, and Director of People) with administrative tasks, scheduling, document organization and retention, and expense report processing.
• Support onboarding logistics for new hires, including desk setup, badge provisioning, and welcome package preparation.
• Assist with interview scheduling, onsite interview facilitation and candidate experience
• Plan and execute internal team events, lunches, company celebrations, and off-sites.
• Support Commercial team with trade show and travel logistics
• Provide support to onsite meetings

Qualifications

• Experience: 2+ years of administrative, office coordination, or site operations experience.
• T echnical Skills: Proficiency with Microsoft Office 365; experience with workplace communication tools (Slack, Teams) and familiarity with AI efficiency tools and platforms
• Communication: Excellent verbal and written communication skills with a customer-service-oriented mindset.
• Organization: Strong multi-tasking and problem-solving skills with high attention to detail.
• Physical Requirements: Ability to lift up to 25 lbs (packages, paper reams, event supplies) and manage light room reconfigurations.
• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.