Executive - Invoice Processing & Travel and Expense

• We have an exciting opportunity for the position of Executive Invoice Processing & Travel and Expense at our Airoli office.
• Job Role: Executive Invoice Processing & Travel and Expense
• Education: Graduate or MBA/Post Graduate bachelor’s in commerce
• Experience (years): 2 to 5 yrs of experience

Location: Mumbai (Airoli) and Bangalore

Working Hours: 8.5 hours/day (APAC Shift)

Role Requirements

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• This position currently requires Work from Home during Early Morning Shift as per project needs.
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• The candidate must be flexible to travel based on business requirements during this period.
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• There may be a prepone in shift timing, which will be reviewed post-transition.
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• Following the transition, the role will shift to a Hybrid Work from Office model, in alignment with company guidelines.

Role Summary

Individual will be responsible for Invoice Processing-Accounts payable, Vendor Helpdesk and Query resolution

Essential

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• Have worked in SAP environment having T-code knowledge
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• Experience in shared services / customer facing environment
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• Have fair knowledge of the Procure to Pay Process
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Understanding of Standard Operating Procedures (SOP/DTP)

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• Good Word, Excel & PowerPoint skills
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• Good verbal and written communication skills
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• VIM-SAP working knowledge will be added advantage
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• Well-in Confidence to handle multi-tasking ability and well-verse into it

Overall Project/Task description

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Ensure timely processing of invoices ensuring the invoices are processed correctly and error free taking into account the terms and conditions of contracts.

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Exercise control on open GRIR, open advances report, critical vendor report

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Ensure that the Employees’ and Vendor’s ledger is operated accurately, efficiently and to agreed timescale and ensure that the Employees and Vendors are paid accurately and on time.

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Accounts Payable Vendor helpdesk knowledge- Handling Query Management

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Verify payable information in the system & highlight any data discrepancy

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Responsible for documenting bounced and fraudulent payments and notifying the proper authorities as and when such documents are created

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Respond to queries in a timely and accurate manner

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Managing escalations from vendors including periodical reconciliation of Statement of Accounts

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Assist on month end closing end to end

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Create data trackers for supporting monitoring activities

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Ensuring the SLA on timeline for processing AP Invoices is met

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Publish Monthly/ weekly reports of the BU that is supported

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Vendor Analysis & GR/IR Analysis Monthly

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• AP Ageing Knowledge to ensure debit balance are timely taken care
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• Timely reversal and rectification to be taken care
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• Identify opportunities for process improvements within the accounts payable function
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• Transition of new activities, build effective SOPs & train team
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• Ensure work with business stakeholders to close the AP on time and accurate
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• Understanding on the different types of invoice processing and clearing blocks of AP books

Regards,

Dakshata