Admin Executive Assistant

Admin Executive Assistant – Operations, Compliance & ITAD

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a highly organized Admin Executive Assistant to support administrative operations, compliance workflows, client onboarding, documentation, and internal coordination within an IT Asset Disposition (ITAD) environment.

This is more than a traditional administrative role. You’ll serve as an important operational control layer , making sure information is accurate, documentation is complete, follow-ups happen on time, and critical details don’t get missed.

Because the business operates in a compliance-sensitive environment, precision and attention to detail are essential .

If you’re someone who catches inconsistencies others miss, enjoys creating order, and follows tasks through to completion, this could be an excellent fit.

What You’ll Own

Executive & Administrative Support

• Manage calendars, meetings, scheduling, and day-to-day administrative coordination.
• Support leadership with priorities, communication, and follow-ups.
• Coordinate across clients, leadership, and internal teams.
• Anticipate scheduling conflicts and operational needs before they become problems.
• Help protect leadership bandwidth by keeping workflows organized.

Compliance & Documentation Support

• Maintain accurate, complete, and audit-ready documentation.
• Support compliance-sensitive processes within ITAD operations.
• Review documentation for missing, inconsistent, or incorrect information.
• Ensure records are properly organized, stored, and accessible.
• Maintain documentation standards across operational systems.

Client Onboarding & Operational Tracking

• Track client onboarding from initiation through completion.
• Ensure required information and documentation are collected.
• Monitor outstanding tasks, follow-ups, and internal dependencies.
• Maintain clear visibility into onboarding status.
• Escalate missing information or potential delays proactively.

Quality Control & Accuracy

• Review names, dates, numbers, schedules, records, and documentation before execution.
• Identify inconsistencies across systems and workflows.
• Catch potential errors before they create operational or financial issues.
• Track process and documentation changes accurately.
• Maintain strong quality-control standards across daily operations.

Systems & Records Management

• Maintain organized records across tools such as:
• Google Workspace
• Slack
• Salesforce or similar CRM platforms
• Keep systems clean, searchable, and up to date.
• Maintain consistent naming and documentation practices.
• Ensure important information can be retrieved quickly when needed.

Required Experience & Skills

• 3+ years of experience in Executive Assistant, Administrative Assistant, Virtual Assistant, or Operations Support roles.
• Strong experience with Google Workspace .
• Experience using Slack .
• Experience with Salesforce or similar CRM systems .
• Exceptional attention to detail and accuracy.
• Strong written and verbal English communication.
• Ability to manage multiple priorities without sacrificing accuracy.
• Strong follow-through and organizational discipline.
• Ability to work independently and solve problems proactively.
• High level of professionalism and confidentiality.

Nice to Have

• Experience in IT Asset Disposition (ITAD) .
• Experience in compliance-heavy or highly regulated environments.
• Familiarity with audit preparation and compliance documentation.
• Experience supporting founders, executives, or leadership teams.
• Client onboarding experience.
• Operational tracking and workflow management experience.

What Makes You a Strong Fit

You’ll likely succeed in this role if you

• Notice small inconsistencies quickly.
• Naturally double-check important information.
• Prefer structured, organized systems.
• Take ownership instead of waiting to be reminded.
• Follow tasks through until they are completely resolved.
• Communicate clearly and professionally.
• Can handle confidential information responsibly.
• Stay organized while managing multiple priorities.

What a Typical Day Looks Like

Your day may include

• Coordinating leadership calendars and meetings.
• Reviewing documentation for missing or incorrect information.
• Tracking client onboarding progress.
• Following up on outstanding operational tasks.
• Updating CRM records and internal systems.
• Organizing compliance documentation.
• Coordinating communication between clients and internal teams.
• Checking dates, names, records, and other operational details for accuracy.
• Flagging risks or inconsistencies before they create problems.

In short: you ensure the administrative and operational side of the business stays accurate, organized, compliant, and under control.

What Success Looks Like

• Documentation remains accurate and audit-ready .
• Client onboarding moves forward without missed steps.
• Calendars and operational workflows remain organized.
• Critical errors are caught before execution.
• CRM and internal records remain clean and current.
• Leadership spends less time chasing follow-ups or correcting mistakes.
• Operational processes remain consistent and reliable.

Key Performance Indicators

• Accuracy and completeness of documentation.
• Zero critical operational or documentation errors.
• On-time completion of assigned tasks and follow-ups.
• Smooth and timely client onboarding.
• CRM and records accuracy.
• Reduction in preventable operational issues.
• Leadership confidence in administrative and operational execution.

Why This Role Stands Out

• High-trust role working closely with leadership.
• Direct impact on operational accuracy and compliance.
• Exposure to structured ITAD and compliance workflows.
• Strong ownership over administrative and operational processes.
• Opportunity to grow into roles such as:
• Operations Manager
• Compliance Coordinator
• Executive Operations Lead

Interview Process

• Initial Screening
• Recruiter Interview
• Client Interview
• Offer & Onboarding

Apply Now

If you’re a highly organized Executive Assistant who catches mistakes others miss, takes ownership of follow-through, and thrives in structured operational environments , we’d love to hear from you.

Join a role where your attention to detail directly contributes to smoother operations, stronger compliance, and greater leadership efficiency.

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