A/P & A/R Specialist

Our client is a US-based premium wholesale apparel brand supplying retailers and business accounts nationwide. Because they sell physical product in volume, their accounts receivable is a live, daily system rather than a monthly clean-up exercise — deposits to apply, aging to keep current, credits to process, statements to send, and overdue balances to work.

We are hiring an AR & AP Specialist to own that system. You report to the Director of Accounting and are trusted to keep the books clean without being chased. Alongside receivables you support accounts payable: vendor records and inquiries, purchase order review, credit card coding and reconciliation, sales tax support, and annual 1099 preparation.

The work is detail-driven and process-based, on a steady cadence rather than a reactive one. It suits someone who genuinely enjoys accuracy. One part of the role sits slightly outside ordinary AR: you prepare the weekly CEO report and occasionally present prepared figures to executives, so clear written English and calm, confident communication carry real weight.

Success in the first 90 days looks like this: AR records accurate, current, and reconciled on schedule; a collections follow-up rhythm where no invoice falls through the cracks; issues flagged and escalated with the information needed to act on them; and a weekly CEO report that is organised and ready to walk through without prompting. The client is looking for a long-term teammate, not a placeholder.

Key Responsibilities

Accounts Receivable & Cash Application

• Maintain accurate accounts receivable records, including aging, credits, collections, and write-offs
• Manage daily cash activity: record deposits, update cash logs, and post payments to the AR sub-ledger
• Enter and manage customer credit requests and adjustments
• Distribute weekly and monthly customer statements

Collections & Customer Communication

• Monitor and follow up on outstanding receivables by phone, email, and written communication
• Hold a collections follow-up rhythm where no overdue invoice falls through the cracks
• Flag and escalate problem accounts with the right information attached, before they become write-offs

Customer & Vendor Onboarding

• Process onboarding for new customers and vendors within the accounting system
• Maintain vendor records and respond to vendor inquiries

Invoicing, Inventory & Sales Tax

• Support invoicing, including inventory stock adjustments and sales tax application
• Assist with sales tax reporting and compliance

Accounts Payable, Cards & 1099s

• Perform credit card processing, coding, and reconciliations
• Review purchase orders and assist with payment runs as needed
• Prepare annual 1099s

Reporting & Team Support

• Prepare the weekly CEO report
• Present prepared figures to executives from time to time
• Provide general support to the accounting team
• 1.5+ years of AR, collections, and AP experience, preferably in a B2B wholesale or other inventory-driven environment
• Associate degree or equivalent experience in Accounting, Business Accounting, or Finance
• Working knowledge of accounting software platforms
• High proficiency with Microsoft Excel and Google Suite
• Hands-on cash application and account reconciliation as a regular part of your work
• Familiarity with US sales tax reporting and 1099 preparation
• Thorough understanding of basic accounting, bookkeeping, and corporate finance principles and procedures
• Personal integrity and the ability to keep customer, vendor, and company information strictly confidential
• A natural aptitude for accuracy and meticulous detail, with genuine comfort working with numbers
• Ability to work well both independently and as part of a team
• Reliable, professional presence in a remote setting with consistent availability during US business hours
• Preferred Qualifications
• Sage Intacct experience (strongly preferred)
• Multi-entity accounting experience
• Prior experience in B2B wholesale, apparel, or other inventory-heavy industries
• Experience preparing executive or management-level reporting
• Tools & Software
• Sage Intacct (strongly preferred) or a comparable mid-market accounting platform
• Microsoft Excel at a working formula level, plus Google Suite
• Microsoft Teams and OneDrive for collaboration and file sharing
• Hubstaff for time tracking during paid working hours
• What Makes You a Great Fit
• You take quiet pride in getting the numbers right, and you notice when something does not tie out
• You keep a steady daily rhythm rather than working in bursts and catching up later
• You chase an overdue invoice politely, persistently, and in writing that reflects well on the business
• You escalate early and with the full picture attached, rather than waiting to be asked
• You write clear, professional English that a US customer would read without friction
• You can walk an executive through a set of figures calmly, without over-explaining or apologising for them
• You treat confidential customer, vendor, and company information as a matter of course, not a rule you follow
• You want a stable, long-term seat where you can plant roots, not a stepping stone

What We Offer

• Up to $7/hour
• 100% remote work
• Full-time role

We hire for the long haul, so a steady track record of staying and growing always moves you up our list.

To apply

Ensure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English, PDF format), and complete the assessment in this link: Aptive Test — https://assessment.aptiveindex.com/s/FiUhtJcrVkOU

A quick note on how we will reach you: our recruitment team communicates primarily through Telegram, using the mobile number on your application and resume. Please make sure that number is active and registered on Telegram, since this is where screening and interview scheduling happen. If it is not registered yet, you can set it up right after you apply — it takes only a few minutes and keeps your application moving without delay.

By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.

Because of the volume of applications we receive, we're only able to follow up directly with candidates whose experience closely matches this role. If you don't hear from us within 10 days, please know we genuinely appreciate your interest—and we'd welcome your application to future openings that may be a stronger fit. Thank you for considering Remote Raven, and all the best in your search.

A note on scheduling: initial interviews run in US Mountain Standard Time (MST) within a 3:00 AM – 1:00 PM MST window. We know that takes flexibility around the time difference, and we genuinely appreciate it.