Accounts Payable Specialist - Mumbai

Employment Type: Full-time Experience Required: 2–4 Years (SAP Mandatory)

Position Overview

• We are seeking a detail-oriented and proactive Operations & SAP Executive to manage end-to-end
• vendor operations, procurement workflows, invoice processing, and employee reimbursement
• functions. In this role, you will act as a critical liaison between internal departments and external
• vendors, maintaining accurate tracking systems, processing transactions in SAP, and ensuring
• operational compliance with internal financial policies.

Key Responsibilities

• Vendor Management & User Coordination
•  Point of Contact: Serve as the primary liaison between external vendors and internal cross-
• functional teams for operational queries.
•  Vendor Onboarding: Coordinate end-to-end vendor onboarding processes, ensuring full compliance
• with tax, banking, and documentation requirements.
•  Relationship Management: Maintain proactive communication with vendors to resolve payment,
• invoice, or PO-related discrepancies promptly.
• Procurement & SAP Operations
•  PR & PO Creation: Generate and process Purchase Requisitions (PR) and Purchase Orders (PO)
• accurately in SAP as well as internal workflow platforms.
•  Scope & Approval Verification: Verify scope of work, departmental approvals, and budget
• allocations prior to issuing official POs.
•  System Maintenance: Ensure all procurement entries, item masters, and vendor records within SAP
• reflect up-to-date data.
• Invoice Processing & Tracker Management
•  Invoice Processing: Receive, audit, and process high-volume vendor invoices against active POs and
• delivery/service sign-offs.
•  Tracker Management: Maintain meticulous, real-time Excel/system trackers to record invoice
• status, approval stages, and payment dates.
•  Accounts Payable Coordination: Collaborate closely with Finance and Accounts Payable teams to
• ensure adherence to payment cycles and avoid delays.
• Employee Reimbursements & Advances
•  Reimbursement Auditing: Review and process employee expense reimbursement requests and
• travel claims in compliance with company policy.
•  Advance Management: Handle petty cash and employee advance requests, tracking settlements
• and verifying supporting documents/receipts.
• Qualifications & Key Requirements
•  Experience: 2 to 4 years of hands-on experience in procurement support, finance operations,
• vendor management, or accounts payable.
•  SAP Proficiency: Direct operational experience with SAP (specifically MM/FI modules) is
• MANDATORY.
•  Technical Skills: Strong working proficiency in MS Excel (VLOOKUP, Pivot Tables, tracker
• maintenance) and internal ticket management systems.
•  Detail Orientation: High accuracy in numerical data entry, document verification, and maintain
• ledger/tracker consistency.
•  Communication: Excellent written and verbal communication skills for effective coordination across
• internal departments and external vendors.
•  Time Management: Ability to prioritize tasks, meet tight payment and processing schedules, and
• handle operational follow-ups independently.