Assistant Vice President - Procurement (Admin) - Goregaon East, Mumbai

JOB DESCRIPTION POSITION Procurement Officer – Admin DESIGNATION Procurement Officer POSITION GRADE L6 DEPARTMENT Admin SUB DEPARTMENT Admin – HO REPORT L9 LOCATION Mumbai – Head Office OBJECTIVE OF THE ROLE To manage end-to-end procurement activities for branch infrastructure, facilities, administration, projects, and operational requirements across the organization. The role will be responsible for validating procurement requirements, processing and issuing Purchase Orders through Oracle, monitoring budget utilization, ensuring procurement compliance, maintaining MIS reports, and supporting cost optimization initiatives for multiple branch locations across India. KEY RESPONSIBILITIES KEY RESPONSIBILITIES Weightage Procurement Operations & PO Management 40% Budget Monitoring & Spend Analysis 20% Vendor Coordination & Compliance 20% MIS Reporting & Data Analytics 15% Process Improvement & Audit Support 5% TOTAL 100% Detailed Responsibilities Procurement Operations Review and validate procurement requests received from HO and branch locations. Ensure completeness of approvals, commercial terms, vendor details, and supporting documentation prior to PO issuance. Create, verify, and release Purchase Orders in Oracle ERP in line with procurement policies and approval matrices. Coordinate with vendors and internal stakeholders for timely execution of orders. Budget Monitoring & Spend Analysis Track departmental budgets against actual spend across various cost heads. Perform periodic Budget vs Actual analysis and highlight variances to management. Support annual budgeting exercises and periodic forecast reviews. Identify opportunities for cost optimization and procurement efficiencies. Vendor Management & Compliance Coordinate with empaneled vendors for procurement-related transactions. Ensure adherence to procurement policies, SLAs, contractual terms, and approval frameworks. Maintain vendor master records and required compliance documentation. Support vendor onboarding and performance monitoring processes. MIS Reporting & Analytics Prepare and circulate periodic procurement MIS reports. Develop dashboards and trackers for PO issuance, budget utilization, vendor spends, savings, and pending transactions. Generate management reports for leadership review and decision-making. Maintain procurement databases and records for audit and governance purposes. Audit & Process Governance Support internal, external, and compliance audits related to procurement activities. Ensure proper documentation and record maintenance for all procurement transactions. Drive process improvements and automation initiatives within procurement operations. Monitor compliance with company policies and regulatory requirements. INTERACTIONS Internal Relations External Relations Regional Administration Teams Vendors & Suppliers Finance Service Providers Procurement Team Contractors Projects Team Consultants Business Users OEM Partners Senior Management External Agencies REQUIRED QUALIFICATION AND SKILLS Educational Qualifications Work Experience Full-time Engineering Graduate (B.E./B.Tech.) from a reputed institute. MBA in Operations/Supply Chain/Finance will be preferred. Minimum 8–12 years of experience in procurement, sourcing, commercial operations, or administration procurement, preferably managing procurement for multiple branch locations within BFSI, Corporate Real Estate, Facilities Management, Retail, Telecom, or large corporate environments. Certifications Certifications in Procurement, Supply Chain Management, Oracle ERP, or Commercial Management shall be an added advantage. Other Skill Set Strong working knowledge of Oracle ERP for PO creation and procurement workflows. Experience in handling multi-location procurement operations. Strong analytical skills for Budget vs Spend analysis and reporting. Expertise in MIS preparation, data management, and dashboard reporting. Sound understanding of procurement policies, approval matrices, and compliance requirements. Advanced proficiency in MS Excel, PowerPoint, and reporting tools. Good commercial acumen and negotiation skills. Strong stakeholder management and communication abilities. Detail-oriented with a high focus on accuracy and governance. DATE APPROVED BY (HOD) APPROVED BY (HR) Suggested Position Title for KLI: Procurement Officer – Administration (HO) Recommended Reporting: EVP-Admin