Creative Executive Assistant

• **This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Creative Executive Assistant based in Canada.**
• This role offers the opportunity to become the operational partner of a senior creative executive within a fast-paced, high-growth environment.
• You will play a key role in ensuring strategic priorities move forward by managing complexity, protecting focus, and creating structure around high-impact initiatives.
• The position goes beyond traditional administrative support, requiring strong judgment, proactive thinking, and the ability to anticipate needs before they arise.
• You will collaborate across creative, editorial, brand, and leadership teams to keep communication, workflows, and decisions aligned.
• This is an ideal opportunity for someone who thrives on organization, enjoys solving problems, and wants deep exposure to how a world-class creative function operates.
• You will help enable better decision-making, smoother execution, and stronger collaboration across a growing organization.

### Accountabilities

The Creative Executive Assistant will act as the operational backbone for a senior creative leader, ensuring priorities are managed effectively and teams remain aligned. This role requires strong ownership, discretion, and the ability to manage both strategic coordination and day-to-day execution.

• Proactively manage and optimize the executive’s calendar, ensuring time is focused on the highest-impact priorities while filtering unnecessary distractions.
• Track upcoming commitments, deadlines, and priorities to ensure projects continue moving forward and key actions are completed.
• Support executive meeting operations by preparing agendas, capturing notes, managing follow-ups, and ensuring accountability across stakeholders.
• Draft communications, prepare briefs, and manage correspondence with strong judgment regarding escalation and prioritization.
• Coordinate operational responsibilities including expenses, invoices, travel arrangements, and documentation.
• Build strong relationships with direct reports, cross-functional partners, and leadership teams to maintain context and facilitate collaboration.
• Anticipate challenges, identify opportunities for improvement, and create processes that increase operational efficiency.
• Adapt quickly to changing priorities and support a dynamic working rhythm, including occasional availability during critical business periods.

## Requirements

The ideal candidate is a highly organized, proactive professional with experience supporting senior executives in creative, brand, editorial, technology, or high-growth environments. They combine strong operational skills with emotional intelligence, communication ability, and the confidence to manage complex priorities independently.

• 5–7 years of experience supporting senior leaders, preferably within creative, brand, editorial, agency, media, or fast-growing company environments.
• Strong organizational instincts with the ability to anticipate needs, manage priorities, and take initiative without constant direction.
• Exceptional judgment and confidence to challenge low-priority requests while protecting executive focus.
• High emotional intelligence and the ability to adapt to different working styles and personalities.
• Excellent written and verbal communication skills, with the ability to create concise messages, briefs, and executive-level communications.
• Comfortable working in ambiguous, fast-changing environments where priorities can shift quickly.
• Strong proficiency with Google Workspace, Slack, and modern productivity tools; familiarity with Figma is an advantage.
• Experience using AI-powered tools to improve workflows, increase productivity, and support smarter ways of working.
• Ability to collaborate effectively with senior stakeholders and cross-functional teams.
• Strong attention to detail, discretion, and ownership mindset.

## Benefits

The role offers a supportive and flexible environment designed to help employees thrive professionally and personally.

• Comprehensive health benefits and life insurance coverage.
• Employer-supported long-term savings program with matching contributions.
• 20 vacation days, wellness days, and unlimited sick and mental health days.
• Flexible remote work opportunities, including the ability to work outside Canada for up to 90 days per year.
• Access to employee resource groups that promote inclusion, belonging, and community.
• Opportunity to collaborate with talented teams across North America in a hybrid work environment.
• A culture focused on innovation, curiosity, continuous learning, and adoption of new technologies.