Project Coordinator

• **Company Description**
• Since 1934, Rossi Builders has been a recognized leader in San Francisco construction. We
• deliver successful construction solutions and customer value through superior effort and
• exceptional communication. Our longstanding history underscores our commitment to
• quality, safety, and client satisfaction.
• At Rossi Builders, our values of Empathy, Responsiveness, Communication, and Humility
• guide every project and relationship. We believe that understanding our clients and teams,
• being proactive and responsive, maintaining open and honest communication, and leading
• with humility are the foundation of our success. We are proud to serve the San Francisco
• Bay Area with top-tier construction services.
• **Role Description**
• Rossi Builders is seeking a full-time, on-site Project Coordinator in the San Francisco Bay
• Area. The Project Coordinator is the operational hub for the project team. You’ll support
• Project Managers, Superintendents, Estimators, and Accounting by driving document
• control, procurement administration, schedule & meeting logistics, compliance tracking,
• and closeout deliverables. Your work ensures our projects move efficiently from
• preconstruction through closeout with accurate records, timely submittals/RFIs, and
• well-organized communication across owners, designers, and subcontractors. This role
• combines operational support with contract administration and professional judgment,
• ensuring projects adhere to our requirements.
• **Position Summary & Primary Responsibilities**

• Prepares and maintains start-up packages, submittal binders, project

• documentation including but not limited to: Requests for Information (RFIs),
• submittal logs, insurance documentation, and bid invitations.

• Evaluate subcontractor and vendor qualifications and recommend approval or

corrective actions based on contract terms and company policy.

• Draft and review contracts, master service agreements (MSAs), and work

authorizations in alignment with company standards and client requirements.

• Issue work authorizations and commitments within delegated authority, verifying

costs and project schedule to client contract.

• Maintain accurate records of client and subcontractor agreements and change

• orders; ensure timely routing and approvals. Prepare meeting agendas, capture
• decisions, and distribute actionable summaries to stakeholders.

• Coordinates material requisitions, delivery of project documents, and expedites

items as needed to meet project schedules.

• Oversight of document control in Procore and Sage 300, ensuring data accuracy and

timely updates.

• Prepares proposal booklets, start-up packages, punch lists, and closeout

documents.

• Provides estimating support by soliciting subcontractor/vendor quotes and assisting

with changing addendum pricing.

• Organizes project archives and ensures accurate recordkeeping.
• Apply SOPs while exercising independent judgment to resolve ambiguities and

recommend solutions to PMs and leadership.

• Support monthly billing packages, lien releases, and insurance compliance

documentation.

• Collaborate with Accounting on vendor setup and invoice reconciliation.
• Assemble O&M manuals, warranties, and final as-built documentation; ensure

contractual closeout deliverables are met.

• Archive project records per company SOP for audit readiness. Other duties as

• assigned.
• **Basic Qualifications**

• 3–5+ years in commercial construction administration, contract management, or

equivalent coordination experience in similar industries.

• AA/BA in Construction Management, Business, or related field preferred.
• Strong analytical ability, attention to detail, and capacity to exercise discretion on

matters of significance.

• Office-based unless certain projects may require working from a jobsite to meet

client needs.

• Valid driver’s license and the ability to report to the office daily

Preferred Qualifications

• Proficiency with Sage 300, Procore, Bluebeam, and MS Office; ability to interpret

• drawings/specs and contract language. Experience preparing and reviewing start-up
• and close-out documentation.

• Strong organizational skills with attention to detail.
• Demonstrated ability to collaborate with diverse project teams and subcontractors.