Admin Services Supervisor Nordics (Maternity Leave 1 Year Contract)

table.MiTabla { max-width: 1020px;!important Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions. Finance and Admin coordinator, Grifols Nordic AB(Maternity Leave 1 Year Contract) What Your Responsibilities Will Be: PURCHASE / Suppliers • Create purchase orders & match against supplier invoices in SAP. • Incoming vendor invoices received by post (scan and email to Barcelona – FSSC(Financial Shared Services Center)) • Approve invoices in SAP and check that the cost account and cost center are correct • Control consultant invoices before next approvals • Monitor the rental cost for and maintenance of office premises and parking ACCOUNTING & CONTROLLING • Analyze and comment on differences between budget and actual costs together with the General Manager (monthly reports) • Lead the monthly office meeting and present analysis of Budget vs Forecast for sales and OPEX. • Budget & Forecasts: OPEX budget process for BioPharma & CA and analyze together with General Manager • Monthly reports on intrastat/export documentation (external consultant) • Update cash flow weekly • Request vendor creation/modification including adjustments of payment terms • Clear/update old POs every quarter • Send monthly accruals to the finance department • Month end controls invoicing • Collect documentation for annual audit • Internal point of contact for AP & AR • Quarterly accrual of Norwegian supplier tax • Docusign responsible • Approve Swedish payroll in the bank OTHER / Administration and support • Support and act as contact person and FSSC Barcelona's accounting, finance • Monthly update of marketing costs on Teams Who You Are: Skills and competences • Min three years documented experience from a similar position. • Strong administrative and organizational skills • Computer proficiency, particularly with office software. • Financial skills like bookkeeping, data entry and familiarity with accounting principles and software • SAP-user • Ability to work independently • Fluent Swedish and good English in speech and writing Education • A business and administration program or economics program at high school as a foundation. College education/separate courses in economics and administration or equivalent #LI-HJ1 Location: EMEA : Sweden : Stockholm : Sweden Learn more about Grifols