Rehab Program Assistant

Rehab Program Assistant (Irondequoit Campus)

Join us in caring for the most important people on Earth. We reward hard – working and caring professionals with competitive pay, great benefits and career growth opportunities.

St. Ann’s Community Offers

• Salary range $21.50-26.50
• Full time (Day shift)
• Health, vision and dental plans available
• 403(b) Retirement plan
• Discounted Bus Pass program and Dashpass perks for employees and many more!

Job Description

• Assist with therapy staff scheduling, including tracking PTO, productivity support, and daily coverage adjustments.
• Coordinate and distribute daily essential care cards to nursing units.
• Perform insurance verifications and assist with authorization tracking as directed.
• Prepare, deliver, and file clinical and administrative documents in accordance with facility and regulatory guidelines.
• Maintain organized patient records and therapy department files.
• Support data tracking for productivity, census changes, and caseload updates.
• Assist leadership with reports, audits, and compliance documentation.
• Facilitate communication between therapy, nursing, case management, and admissions teams.
• Assist therapists with equipment setup, breakdown, and transport for individual and group therapy sessions.
• Deliver and retrieve therapy equipment (wheelchairs, walkers, adaptive devices, etc.) to patient rooms and nursing units.
• Maintain cleanliness and safety of the therapy gym and equipment in accordance with infection control standards.
• Support therapists during group therapy sessions by preparing materials, monitoring participation under supervision, and maintaining safety.
• Assist with patient transport to and from therapy areas as needed.
• Monitor inventory of therapy supplies and adaptive equipment.
• Maintain accurate inventory of therapy equipment and supplies.
• Coordinate ordering of supplies and track usage levels.
• Ensure preventative maintenance schedules are followed.
• Identify equipment needs and report repair requirements promptly.
• Assist with organization and labeling of adaptive equipment and storage areas
• Ensure proper handling and secure delivery of patient documentation.
• Support department adherence to Medicare, Medicaid, and facility documentation standards.
• Assist in preparation for audits and surveys.
• Maintain confidentiality in accordance with HIPAA regulations.

Candidate Requirements

• Associate's degree in healthcare administration, business or related field - Preferred
• Prior experience in rehabilitation, SNF, outpatient or healthcare setting - Preferred
• Proficiency in Microsoft office and electronic medical records systems - Preferred
• Experience with EMR systems and insurance verification process - Preferred