Accounts Payable Implementation Key User (f/m/d)

Accounts Payable Specialist (f/m/d)

Coupa Invoice Processing & System Implementation

MEININGER Hotels Berlin Headquarters

Full-time

We are looking for a detail-oriented and proactive Accounts Payable Specialist to support the implementation and operation of our new Coupa purchase ordering and invoicing system.

In this role, you will play a key part in ensuring system stability, accurate invoice processing, and a seamless transition to the wider Accounts Payable team. You will contribute to efficient AP operations and reliable financial reporting in a dynamic, international environment.

This is a one-year fixed term contract with the potential to be made permanent.

THE COMPANY

MEININGER is a unique Hotel product in different European cities, which combines the service and comfort of a budget hotel with an extraordinary interior such as a guest kitchen or a game zone. People of every age and origin are amazed by the central location, qualitative high-grade interior and fair prices. Thanks to our highly motivated team and a down-to-earth and living atmosphere, the MEININGER Hotels feel like a real home.

Key Responsibilities

System Configuration, Testing & Operation

• Support the project team in configuring the Coupa invoicing module
• Assist in training OCR software to accurately capture invoice data
• Ensure the system complies with Accounts Payable standards and processes

Invoice Processing & Controls

• Perform invoice verification in line with applicable tax (VAT) regulations
• Ensure accurate account assignment according to USALI standards
• Post vendor invoices and manage account reconciliations
• Maintain vendor master data (creation and updates)
• Monitor and manage open items and ensure timely resolution

Reconciliation & Accuracy

• Conduct general ledger and subledger reconciliations
• Perform regular checks to ensure completeness and accuracy of data
• Validate system integration between invoicing tools and accounting ledgers

Continuous Improvement & Support

• Identify, monitor, and help resolve system issues with the project team
• Support testing and validation of system fixes
• Assist in creating documentation and training materials
• Drive process improvements across Accounts Payable operations

Your Profile

• 1–2 years’ experience in a similar Accounts Payable role within a European environment
• Experience with Coupa and/or Cisbox is ideal but hands-on experience with purchase orders and invoice processing systems (ideally as a key user or SME) is required.
• Strong understanding of accounting principles and VAT rules (corporate finance knowledge is a plus)
• Proficiency in ERP or financial ledger systems (ideally MS Dynamics)
• Familiarity with evolving systems and process improvements

WHAT MEININGER OFFERS

There are many good reasons to join our MEININGER Team. We offer a professional work environment with creative leeway. Working with a dynamic team will offer you many chances for your personal development. We appreciate colleagues who can work independently and as part of a team, who can think out-of-the-box and who want to develop MEININGER with their own ideas and actions. If you are looking for a new challenge and want to be part of an international hotel chain, which is different from others, we would be happy to welcome you.

• Growth and development opportunities as part of an internationally expanding organization
• Lively, open and multi-cultural company culture with flat hierarchies
• Attractive compensation package
• 25 days of annual holidays + extra vacation days for every year with MEININGER
• Various learning and development opportunities
• Employee events and team activities: M-Days, Winter party, team building events
• Possibility for remote work

YOUR APPLICATION

Please send us your application, including: CV, motivation letter, certificates, approximate salary expectation and potential starting date. We are looking forward to receiving your application!

Contact Person: VIvian Schneider and Rick Medford

Remote Type

Hybrid