Human Resources Administrator - Staffing

Our outstanding teachers, support staff members and leaders are top-notch educators whom others seek to emulate, and quite simply – we would like for you to consider joining us.

General Description

The Human Resources (HR) Administrator is responsible for the analysis and forecasting of staffing requirements and the supervision of the recruitment and selection process for hiring staff for assigned client group(s). Complex work is performed within specific departmental objectives and policies; the employee works independently and coordinates with others as necessary. Contacts are regularly and frequently made at all organizational levels within and outside the school system to explain programs and policies. Contacts are on behalf of the school system and may obligate the organization to a course of action. Position requires extensive professional judgment.

Job Description

Essential Job Functions

• Serves as the primary HR contact for a set of assigned client group(s)
• Provides day-to-day performance management guidance to line management (e.g. coaching, counseling, career development, disciplinary actions)
• Provides HR policy guidance and interpretation
• Staffs assigned units while giving attention to position control; Collaborates with managers, Division Leadership, and the Office of Management and Budget in forecasting and determining staffing needs
• Staffs positions for assigned client group(s)
• May plan a variety of work calendars in collaboration with other HR teams
• Works with Human Resources Information Systems (HRIS) to coordinate issuance of a variety of contracts and work agreements for new hires, promotions, and transfers to ensure compliance with internal procedures, School Board policies, and federal and state laws
• Maintains in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance; Partners with senior managers or Legal, as needed or required
• Works with managers and employees on the identification and resolution of employee matters
• Partners with other HR Administrators to resolve complex employee relations issues
• Coordinates employee transfers in accordance with School Board policies
• Ensures compliance with federal, state, and local standards and regulations; Serves as a resource on Affirmative Action Plan (AAP) and Equal Employment Opportunity Commission (EEOC) concerns, the Americans with Disabilities Act (ADA) and the Fair Labor Standards Act (FLSA)
• May assist in the development and implementation of training materials to inform and educate employees and supervisors on a wide variety of HR policies and procedures
• May assist other HR Administrators with staffing responsibilities
• May assist in the coordination and execution of special projects
• Performs other related duties as assigned

Budgetary Responsibility

This position has no budgetary responsibilities.

Report Preparation

The HR Administrator prepares a variety of documents, including staffing reports, coaching/supplemental employee reports, and a variety of other reports related to vacancies, transfers, and employee matters, as well as reports related to schools’ drug and alcohol programs.

Equipment Operation

General office equipment, including computers, printers, and scanners

Contacts

Contacts are regularly and frequently made at all organizational levels within and outside the school system, including applicants, managers, directors, teachers and other division faculty and staff, legal staff, university staff, and agency and vendor staff. Contacts are on behalf of the school system and may obligate the organization to a course of action.

Work Direction/Supervision

This position may provide guidance to various personnel on HR-related policies and procedures, and may provide work direction to one or more HR Assistants, but does not supervise other positions.

Decision Making

This position performs functions independently on behalf of the school system and may obligate the organization to a course of action. The supervisor should be consulted as necessary with unusual situations.

Formal Policy-Setting Responsibilities

Provides feedback on personnel policy and procedures, as requested

Physical Demands

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to lift, support, handle, or feel objects, tools, equipment and/or controls; to reach with hands and arms; and to talk and hear. The employee is occasionally required to stand, walk, sit, climb or balance, stoop or kneel, and drive. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus.

Work Environment

The employee regularly works in an office environment, but will also travel to various district locations as needed for job fairs and other HR-related duties. The noise level is typically quiet to moderate.

Knowledge/Skills/Abilities

• Working knowledge of multiple HR disciplines, including federal and state laws, staffing, selection, diversity and inclusion, employee relations, and performance management
• Demonstrated knowledge of School Board policies, programs, and regulations
• Demonstrated knowledge of Virginia Department of Transportation (VDOT) regulations
• Demonstrated ability to communicate effectively, both orally and in writing
• Demonstrably strong organizational skills and attention to detail
• Demonstrated proficiency with the Microsoft Office and Google suites of software

Additional Job Requirements

• Bachelor's Degree in Human Resources, Education, or a related field, with at least three years of progressively responsible work experience
• Preferred: SHRM-CP, SHRM-SCP, PHR, SPHR, or Virginia Department of Education certification(s)

Applicants considered for employment must successfully complete the following background investigations/tests

• Federal Bureau of Investigation (FBI) Criminal History Investigation
• State Police Criminal History Investigation
• Child Protective Services (CPS) Investigation
• Tuberculosis Screening/Test

Compensation

$81,858.63 - $139,171.01

Hours Per Day

8

Days Per Year

260

Benefits

Chesterfield County Public Schools offers a wide variety of benefits to employees. Benefit offerings may differ based upon full-time and part-time employee status.

Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.