Office Coordinator

United Flow Technologies is a platform established in July 2021 to invest in the municipal and industrial water and wastewater market. UFT has partnered with market leading businesses to create a national provider of process, pump, automation & control, and other equipment solutions. And we’re just getting started making strategic partnerships to provide clean water across the country!

What you'll do

Reception & Visitor Services

• Greet and welcome all visitors, clients, and vendors in a professional, friendly manner; maintain visitor log and issue badges as required
• Coordinate visitor access with building security and notify employees of guest arrivals

Office Operations & Administration

• Monitor and replenish office supplies, breakroom inventory, manage vendor relationships and purchase orders
• Coordinate with building management on facility issues including HVAC, maintenance requests, and access control
• Support onboarding logistics for new hires (workspace setup, access badges, office orientation)
• Manage conference room calendars and resolve scheduling conflicts
• Assist executive and operations leadership with travel arrangements, expense reporting, and calendar coordination as needed
• Maintain and update office procedures documentation and vendor contact lists

Mail, Shipping & Package Handling

• Receive, sort, and distribute all incoming mail, packages, and deliveries; log courier and freight receipts
• Prepare and process outgoing shipments, including FedEx, UPS, and freight carriers; track shipments and resolve delivery issues

Catering & Event Coordination

• Source, order, and coordinate catering for internal meetings, customer visits, lunch-and-learns, and company events
• Set up and break down meeting rooms, seating arrangements, and refreshments
• Maintain relationships with preferred catering vendors; negotiate pricing and track budgets
• Assist with planning and logistics for company events, trade show preparation, and team gatherings

What you bring

Required

• 5+ years of experience in an office coordinator, receptionist, or administrative assistant role
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams); familiarity with office equipment
• Exceptional interpersonal and communication skills, both verbal and written
• Strong organizational skills and the ability to manage multiple priorities simultaneously
• Professional, welcoming demeanor with a service-first mindset
• Discretion and trustworthiness when handling confidential information

Preferred

• Experience coordinating events or catering for groups of 10–50+ people
• Associate’s or Bachelor’s degree in Business Administration or a related field

Work environment & physical requirements

• This is a full-time, on-site position at UFT’s Irving, TX headquarters
• Standard business hours, Monday–Friday; occasional flexibility required for early meetings or company events
• Ability to sit, stand, and move throughout the office for extended periods
• Ability to lift and carry packages up to 30 lbs