Receptionist/Office Assistant

Cozen O’Connor, ranked among the top 100 law firms in the country, has an immediate opening for a service oriented self-starter to join our administrative team on a full-time basis as an Receptionist/Office Assistant in Wilmington, Delaware. This is a highly visible in-office role and an excellent opportunity for candidates with exceptional interpersonal skills, attention to detail, and a commitment to high quality service standards to clients and colleagues.

Answer incoming calls, transfer and/or take messages Responsible for the operation of the reception area and hospitality services including greeting guests, reserving conference rooms and videoconference equipment/set up, reserving offices for visiting attorneys, reserving hoteling offices Coordinating all logistics for deliveries including entering vendors into the security system, managing reservations with the loading dock and reserving freight elevators as needed Ordering of all catering requests for meetings on behalf of all departments Organizing events for the office (birthdays, happy hours, etc.) Coordinate incoming and outgoing mail services including FedEx shipments for attorneys and staff; research unidentified mail Communicate with building, e.g. safety protocol, requests for maintenance and work orders; follow up required to be sure tickets are completed Other administrative projects as assigned

Minimum of 2 years of experience as an Office Assistant/Receptionist, preferably in a law firm or other professional services environment Strong organizational skills and a commitment to client service, teamwork, and continuous improvement Highly effective written and verbal communication skills Ability to work well with all levels of firm employees, clients, visitors and vendors Attention to detail in all interactions and work product Ability to handle large volume of requests daily Aptitude to learn all firm software applications Excellent reading comprehension and proofreading skills Able to work overtime as needed High school diploma required, college degree preferred The salary range for this role is $50,000-$60,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.