Exhibition Floor Plan Designer (Contractor/Freelance role)

Floor Plan Design & Development 

• Create detailed exhibition floor plans using AutoCAD and 
•  EXPOCAD, or similar CAD software 
• Design booth layouts, aisle configurations, and traffic flow that maximize sellable space and improve the visitor experience 
• Produce multiple plan iterations based on venue specifications and client requirements 
• Ensure compliance with venue regulations, fire codes, and safety standards 

Sales Support & Coordination 

• Interface with the Sales Team and Sales Operations Team on an ongoing basis to update floor plans as booths are sold, held, or reconfigured 
• Provide up-to-date plans, booth availability, and space options to support client negotiations 
• Coordinate with venue management to obtain accurate specifications and restrictions 
• Route all floor plan communication through the Sales and Sales Ops Team, and Operations Team 
• Collaborate closely with internal stakeholders such as Event Managers, the Project Management Team, Marketing, Operations, Sales and ISP Teams, and other central teams such as CRM, Admin, and Customer Service (this position does not involve customer-facing support but may be required if needed) 
• Collaborate with the Marketing Team to create visually appealing floor plan presentations for print and other marketing collaterals 

Reports and Technical Documentation 

• Create, update, and maintain floor plan calculations, including sellable space, gross and net floor area, and occupancy figures 
• Prepare venue comparison reports covering floor area and technical details such as rigging, electrical provisions, trenches, entrance and exit gates, and temporary structures 
• Produce technical drawings with precise measurements and specifications 
• Prepare documentation packages for the Operations Team, contractors, and venue authorities 

Project Management 

• Manage several floor plan projects at once while meeting tight deadlines 
• Track revisions and maintain clear version control throughout the planning cycle 
• Keep digital files organized and accessible to the wider team 

Required Qualifications 

• Previous experience in the same role, with proven skills and a solid background in exhibition floor planning 
• Degree in Drafting, Architecture, Interior Design, or a related field, or 2–4 years of equivalent professional experience (ideally within the exhibitions and events industry) 
• Proficiency in AutoCAD: Experience designing, modifying, and managing large-scale trade show floor plans, with a strong understanding of booth layouts, numbering systems, and space optimization 
• Event Mapping Automation: Demonstrated hands-on experience using EXPOCAD (or similar software) to automate layout designs, process booth split/combine requests, and manage spatial datasets for exhibitors 
• Technical understanding of exhibition venues, particularly in the UAE and Saudi Arabia (familiarity with Hong Kong venues is a plus) 
• Knowledge of SketchUp, Adobe Illustrator, or 3D rendering tools is an advantage 
• Strong grasp of scale, measurements, and spatial relationships 
• Knowledge of building codes, accessibility requirements, and venue safety regulations 
• Portfolio demonstrating floor plan design and technical drawing work 

Core Competencies 

• Sharp attention to detail and accuracy 
• Strong communication skills, with the ability to work closely alongside sales and operations teams 
• Well-organized and able to manage frequent plan changes during peak booking periods 
• Calm under pressure and dependable with deadlines 

Preferred Qualifications 

• Direct experience with exhibition organizers or venue operators in the GCC region 
• Familiarity with event management software or floor plan booking software 
• Bilingual capabilities (English essential; Arabic is a plus) 

Please note this is a freelance position from August to December 2026. 

We don't just accept difference, we celebrate it.  We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit.  We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.