Project Compliance Coordinator (Fixed Term Contract - 12 months)

Job Summary

• The Project Compliance Coordinator will work closely with senior managers to manage, organise and control handover paperwork on behalf of the project delivery team(s).
• This role will focus on all applicable documental evidence that is required in line with the handover checklists, scope of work information and statutory requirements
• Working as part of a team, you will take joint accountability for decisions impacting on your day to day activity, not being afraid to challenge existing thinking.
• Occasional travel to site may be required within the North East.

Daily Responsibility

• Specific objectives and deliverables will be agreed as part of your annual People Engagement Process (RE:PEP), the points below are a summary of your main duties and responsibilities.
• Act as the central point of contact for project teams and stakeholders regarding client handover documentation, ensuring clear, timely, and effective communication.
• Ensure the accuracy, completeness, and compliance of all handover documentation, including certifications, images, test results, and warranties.
• Ensure all records have the correct naming convention and are filed correctly in RE:GEN’s digital document repository.
• Track documentation progress against project monitors, identifying potential delays.
• Escalate any handover documentation issues, ensuring they are addressed promptly and closed out effectively.
• Liaise with subcontractors to ensure timely submission of handover documentation and alignment with project-specific and client requirements.
• Support project team by providing training and guidance both internally and externally to ensure consistency across the business.
• Contribute to continuous improvement initiatives by identifying and suggesting enhancements to standarised process and procedures.
• Support the Project Compliance Manager with project reviews, reporting, and implementation of good practice within the compliance team and wider business.
• Assist in ensuring that all handover deliverables meet contractual obligations and are submitted in line with client expectations and project milestones.
• Attend project meetings as required to stay informed on progress, raise concerns on documentation gaps, and support planning for handover deliverables

Experience & Skills

Essential

• GCSEs (or equivalent) at Grade 4/C or above in English and Math’s.
• Relevant administrative or document control experience is desirable but not essential.
• Willingness to undertake further training or qualifications related to the role, or digital systems, as required.
• Proven experience in an administrative role, evidencing a structured, detail-oriented working style.
• Able to demonstrate problem solving, analysis, reporting, and adaptability skills in a fast-paced environment.
• Experience with digital systems including but not limited to Microsoft Packages and Adobe platforms.
• Experience in a project administration, compliance-based role, or construction support role.
• Familiarity with using digital management systems i.e. SharePoint, Procore or a willingness to learn quickly.
• Strong attention to detail and a methodical approach to reviewing, naming, and storing documents.
• Organised and proactive, able to manage workload independently and meet deadlines.
• Confident using Microsoft Office tools, particularly Excel, Word, and Outlook.
• Effective communication skills, with the ability to work effectively with colleagues, site teams, and external stakeholders.
• Willingness to support process improvement initiatives and contribute to continuous improvement opportunities.
• A flexible mindset with a problem-solving approach and a focus on delivering quality outputs.

Desirable

• Relevant administrative or document control experience i.e. NVQ Business Administration
• RE:GEN Employee Benefits

• Free private gym usage at RE:GEN House.
• Competitive salary and benefits based on experience.
• 27 days annual leave
• 2 volunteer days per yeat
• Life assurance scheme
• Private healthcare available
• Salary sacrifice car scheme
• Bonus scheme