Office Coordinator

• Responsible for providing administrative and clerical support essential to efficient organization of assigned department(s).

Education

• High school to Associates Degree, level dependent preffered

Licenses and Certification

• N/A

Experience and Skills

• Technical Experience: 1 to 5 years, level dependent preferred
• Strong ability to manage multiple tasks, prioritize work, and maintain detailed records.
• Excellent written and verbal communication skills to interact with internal teams and external parties.
• For the Contract Specialist:
• Meticulous attention to detail to ensure accuracy in contract documentation and record keeping.
• Familiarity with contract management systems, Microsoft Office Suite, and other relevant software.
• Ability to work effectively as part of a team and collaborate with various departments.
• Understanding basic legal terminology and contract principles.

Role Specific Responsibilities

• Greets visitors, answers telephones, and relays messages to appropriate staff members.
• Deals discretely with sensitive, confidential information concerning professional affairs, personal performance of staff and confidential information concerning department and/or system affairs, information contained in minutes, letters and other documents.
• Establish, and revise filing system. Classify, sort and file correspondence, records, and other documents
• Coordinate & schedule all activities related to meetings, conferences, appointments, travel arrangements & maintain supervisor’s calendar.
• Prepare correspondence, memos, reports, minutes, agendas, etc. Proof all typed materials, make corrections and recommended changes. Fax, photocopy and distribute material as directed.
• Sort and distribute department mail. Open, sort, review and prioritize mail. Bring priority items to supervisor’s attention.
• Assist in preparing and maintaining department budget and participates in day-to-day fiscal decisions.
• Maintain departmental equipment and supplies. Order supplies/materials as needed within allotted budget.

For the Contract Specialist

• o Contract Management: Assisting in the collection, tracking, and routing of contracts.
• o Record Keeping: Maintaining electronic and physical contract files, updating databases, and ensuring accurate record keeping.
• o Compliance: Ensuring contracts comply with legal requirements, company policies, and other relevant regulations.
• o Communication: Serving as a point of contact for inquiries related to contracts and facilitating communication between stakeholders.
• o Document Preparation: Assisting with the preparation and review of contract documents, including standard agreements and amendments.
• o Data Management: Maintaining and updating contract management systems and databases.
• o Reporting: Assisting with the preparation of reports on contract activities, milestones, and deadlines.

Compensation (Commensurate with experience)

$17.18 To

$25.77 To access our Benefits Guide/Plan Information, please click the link below

http://www.sih.net/careers/benefits