Project Administrator

Role type: Part Time (0.6FTE); Fixed Term until 31 July 2028

Faculty: Medicine, Dentistry and Health Sciences

Department : Department of Medicine

Salary: $ 86,943 - $99,864 p.a. pro-rata for part time plus 17% super

• Impactful trans health support role / work closely with leading clinician-researcher's diverse research, clinical, advocacy portfolio
• Apply now to play a pivotal role coordinating projects and executive support within a dynamic trans health team.
• Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne

• We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.
• Your next career opportunity
• In this Projects Administrator role, you will provide high-level support to Professor Cheung and Trans Health Research.
• You will coordinate complex diaries, projects and relationships, ensuring seamless operations across research, clinical and advocacy activities.

What you will deliver

• Coordinate complex diaries, emails, travel and meetings for Professor Cheung, anticipating needs and managing competing priorities.
• Provide executive administrative support to the Trans Health Research Group, streamlining workflows and following up outstanding actions.
• Administer HR, finance and research processes using University systems, ensuring accurate records, compliance and timely approvals.
• Coordinate administrative aspects of multiple research projects, including ethics, governance, reporting and grant-related documentation.
• Support team meetings, workshops and events, fostering a collegial, inclusive environment aligned with University values.

You may be a great fit if you

• Hold a relevant tertiary qualification or bring equivalent administrative experience, education and training.
• Demonstrate strong written and verbal communication skills, preparing agendas, minutes, correspondence, presentations and reports.
• Bring proven experience supporting senior staff with diary management, travel, meetings, events and email coordination.
• Display strong organisational and time management skills, coordinating workflows and meeting deadlines across multiple projects.
• Use digital tools confidently, including Microsoft 365 and enterprise systems, and quickly learn new platforms.
• Apply sound judgement, initiative and discretion, solving problems while maintaining strict confidentiality and professionalism.

For further information please refer to the attached PD.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:

• Build future financial security with 17% superannuation
• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
• Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
• Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
• Health and well-being services including a leading Employee Assistance Program

• For more information check out our benefits page!
• Your new team – Department of Medicine
• You will join the Trans Health Research Group, a collaborative team advancing evidence-based care and advocacy.
• The group partners with clinicians, community organisations and researchers to improve health outcomes for trans communities.
• You will be part of an inclusive, respectful environment that values lived experience, innovation and multidisciplinary collaboration.
• The University of Melbourne supports your growth through development opportunities, networks and a vibrant health research community.

Be Yourself

The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.

We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.

Aboriginal and Torres Strait Islander Applicants

We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.

Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at korin-korin@unimelb.edu.au .

Application essentials

• Visit "apply with us" to learn more about the process, including tips and FAQs.
• You must have current valid work rights for Australia. Visa sponsorship is not available for this role.
• A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.
• Please upload your resume and a cover letter outlining your interest and experience as part of the application process.
• Please upload your responses to the Selection Criteria, found in the Position Description.

Want to know more?

• For queries related to this specific position, contact Walid
• For questions related to our recruitment process email Walid at hr-careers@unimelb.edu.au
• For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments').

• Apply today, and join a community that’s shaping the future.
• Applications close: 19 August 11:55 PM; Melbourne time zone.

Position Description

• JR-015229 Project Administrator PD.docx
• JR-015229 Project Administrator PD.pdf