Facilities Manager

Responsibilities

• Oversee the day-to-day operation, maintenance, and repair of building systems, including HVAC, electrical, mechanical, plumbing, and life safety systems.
• Coordinate preventive maintenance programs and monitor building systems to maximize equipment reliability and minimize downtime.
• Troubleshoot facility issues and coordinate repairs with internal stakeholders and external service providers.
• Manage relationships with vendors and contractors, including janitorial, landscaping, security, and specialized maintenance providers.
• Maintain an appropriate inventory of maintenance supplies, equipment, and replacement parts; procure materials as needed.
• Conduct regular facility inspections and equipment audits to identify maintenance needs and ensure operational readiness.
• Plan and coordinate office moves, space reconfigurations, and facility improvement projects with minimal disruption to business operations.
• Partner with the Director of Operations/Facilities to support capital projects, renovations, and new construction initiatives.
• Coordinate construction and contractor activities to ensure projects are completed safely, on schedule, and within budget.
• Maintain accurate maintenance records, work orders, equipment documentation, and regulatory compliance records.
• Ensure compliance with all applicable local, state, and federal regulations, including Environmental Health & Safety (EH&S), OSHA requirements, fire/life safety standards, and company security policies.
• Identify opportunities to improve facility operations, reduce operating costs, and extend the life of building assets.
• Respond to facility emergencies and coordinate appropriate corrective actions.

Qualifications

Required

• 6+ years of experience in facilities management, building operations, or a related field.
• Strong working knowledge of commercial building systems, including HVAC, electrical, plumbing, mechanical, and building automation systems.
• Understanding of fire/life safety systems, preventive maintenance practices, and regulatory compliance requirements.
• Ability to read and interpret electrical, mechanical, plumbing, and construction drawings and technical documentation.
• Experience managing vendors, contractors, and service agreements.
• Strong project coordination and organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent troubleshooting and problem-solving abilities.
• Strong verbal and written communication skills and the ability to work effectively with employees, contractors, and leadership.
• Proficiency with Microsoft Office; experience with a computerized maintenance management system (CMMS) is preferred.
• Valid driver's license and the ability to travel between company locations, if required.\

Desired

• OSHA 30 certification or equivalent safety training.
• Experience supporting office renovations, tenant improvements, or capital projects.
• Experience with budgeting, vendor management, and contract administration.
• Certified Facility Manager (CFM) or Facilities Management Professional (FMP) certification is a plus.