Executive Assistant to Chief Financial Officer

Who We Are

For over 30 years, our entrepreneurial mindset and strategic vision have fueled our growth into one of Canada’s largest and most successful REITs. Our retail-focused and mixed-use portfolio reflects our commitment to creating vibrant community spaces where people want to shop, live, work, and play. We take pride in our strong legacy while continuously adapting, innovating, and investing in the future. We’re proud to be recognized as one of Canada’s Most Admired Corporate Cultures, Canada’s Greenest Employers, Canada’s Best Diversity Employers, and a Greater Toronto Top Employer.

At RioCan, we believe our people are our greatest strength. We foster a welcoming, inclusive culture where employees can connect authentically, grow continuously, and bring their whole selves to work. Here, you’ll find opportunities to learn, lead, and make an impact every day.

POSITION OVERVIEW

Reporting directly to the Chief Financial Officer, the Executive Assistant provides senior-level support to the CFO and Finance team, including the VP Finance and Treasurer, while working closely with Investor Relations and Financial Planning & Analysis. Aligned with RioCan’s values and culture, the ideal candidate is creative, adaptable, and comfortable working in a dynamic environment. RioCan values new ideas, and the successful candidate will demonstrate the aptitude and curiosity to drive continuous improvement, including through the effective use of technology. The role requires excellent attention to detail and organizational skills, sound judgment in a range of situations, the ability to balance multiple priorities, and a professional approach when engaging with senior internal and external stakeholders.

RESPONSIBILITIES

Support of Business Critical Initiatives

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Partner with the CFO, senior executives, and team members to coordinate the Strategic Planning and Annual Business Plan processes , including board presentation preparation and overall project management .

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Serve as a key member of the Investor Relations team by supporting the annual IR calendar , monthly reporting , stakeholder relationship management, investor and analyst meeting scheduling , and the planning and execution of investor events .

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Support the CFO in systematically managing key external relationships , including board members, investment banks, lenders, analysts, investors, service providers , and partners .

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Apply a continuous improvement mindset and strong technology aptitude to enhance team processes, including through tools such as Copilot (AI tool) , SharePoint, OneDrive, OneNote, and Power BI. Prior experience with these tools is an asset, but not required , as training will be provided.

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Coordinate the preparation of reports and presentations for meetings with executives, investors, and the Board .

Administrative Activities

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• Complex scheduling and calendar management for the CFO and other executives;
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• Event and meeting management including planning internal and external events and offsites;
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• Arrange travel for the CFO and other executive s and prepare expense reports;
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• Manage sensitive matters with a high level of confidentiality and discretion;
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• Represent RioCan and the office of the CFO in a positive light through excellent follow-through skills, attention to detail, prioritization, communication, and sound judgment;
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• Other duties and responsibilities as assigned.

QUALIFICATIONS

• Demonstrated five years of progressive administrative experience required ; direct experience supporting a senior-level executive;
• Proven success in a high-volume work environment with balancing and shifting priorities;
• A Bachelor’s Degree , college Diploma, or Certificate in Executive Office Administration is considered an asset;
• Advanced proficiency in Outlook, MS Word, and PowerPoint;
• Interest in and aptitude with new technologies ;
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment;
• Exceptional verbal & written communication skills with a strong business sense and ability to fact-check and proof documents;
• Proven ability to work in a team environment;
• Proactive, show initiative, and exercise good judgment;
• A high sensitivity to the confidentiality of information;
• Ability to think outside the box with a sense of urgency, decipher priorities and make sound judgment calls when needed.