Administrative Assistant (m/f)

• Administrative assistant
• (Valid from 17/06/2026 to 02/12/2026)

Language: English (UK)

Location Esch-sur-Alzette

Country: Luxembourg

Organisation data: Luxembourg Centre for Socio-Environmental Systems

Job Number: UOL08135

Contract Type: Permanent

Schedule Type: Full Time

Work Hours 40.0 Hours per Week

Expected Start Date: 01/06/2026

Job (internal): Administrative assistant

Role Type: Open Position

• Job Level: level 2
• Functions: Transversal and functional

Expertise: Administration/ Corporate Functions

About us

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The Luxembourg Centre for Socio-Environmental Systems strives to grow into an internationally recognised research hub for a sustainable and equitable world. Our goal is to help societies to transition to environmentally friendly and just conditions. At the core is the recognition that global environmental disruptions such as climate change, biodiversity loss, and resource depletion are closely linked with societal systems. To address these complex issues, we take a systemic approach and study the interconnectedness of human activities and the environment. Our mission is to develop sustainable, socially just, and environmentally friendly solutions by bridging disciplines and fostering collaboration between researchers, policymakers, and society.

Your role

Carry out day-to-day administrative tasks and services in line with University and Centre procedures, including travel management, purchase orders, invoice follow-up, reimbursements processing, budget monitoring

Handle incoming and outgoing communication, e.g., email, telephone, MS TEAMS, ensuring confidentiality, discretion, and timely follow-up on all requests

Assist with the organization of meetings, conferences, workshops, and visits

Liaise with central administrative services

Support recruitment processes

Assist with financial reporting for external funders

Your profile

University Degree - Bac +2/3

At least three years of experience in administrative or secretarial work

Demonstrated experience with event planning, e.g., conferences, seminars, workshops

Proficient use of MS Office tools, e.g., Word, Excel, PowerPoint, TEAMS

Previous experience working with SAP systems will be an asset

Knowledge of Power BI will be an asset

Strong organisational skills, with strong attention to detail and accuracy

Demonstrated initiative and ability to manage multiple tasks independently

A team player with a diplomatic, friendly, and service-oriented attitude

Reliable, proactive, and flexible in responding to changing priorities

Fluency in English is required. A good command of French or German is considered a strong asset.

Luxemburgish would be considered an advantage

We offer

A modern, dynamic university with a personal and inclusive atmosphere. Multilingual and international character. Staff coming from more than 90 countries. Member of The Guild of European Research Intensive Universities

An exceptional research environment, supported by skilled staff and high-quality equipment. Strong links to professional sectors and the Luxembourg labour market. A unique urban campus with excellent infrastructure

A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and a wide range of non-academic partners including ministries, local governments, associations, and NGOs

How to apply

Applications should include

Curriculum Vitae

Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information

Contract Type: Permanent

Work Hours: Full Time 40.0 Hours per Week

Location: Belval Campus

• Internal Title: Administrative assistant
• Job Reference: UOL08135