Executive Assistant

We are toogeza, a Ukrainian recruiting company that is focused on hiring talents and building teams for tech startups worldwide. People make a difference in the big game, and we may help to find the right ones.

Currently, we are looking for an experienced Executive Assistant to join one of Toogeza’s clients.

Responsibilities

• Oversee and thoughtfully manage the COO’s calendar, priorities, and daily schedule
• Proactively monitor the execution of the schedule and promptly adjust the plans as required in response to any changes.
• Manage stakeholder communication and follow-ups.
• Prepare meeting agendas, take notes, track action items.
• Assist in producing management reports and presentations.
• Support light project coordination and process improvements.
• Arrange travel when required.
• In a fast-paced environment, manage personal errands and urgent matters.
• Maintain internal documentation upon request.
• Perform other duties as assigned.

Requirements

• Advanced English.
• Strong stakeholder communication skills.
• High digital literacy.
• Comfortable working with common digital tools and using AI (e.g., ChatGPT) to support daily tasks.
• Ability to understand business context and tech terminology.
• Proactive mindset.
• Strong organizational skills.
• Based in Kyiv and willing to work from the office.
• EA experience is a plus.

We Offer

• Competitive compensation.
• Health insurance.
• A dynamic working environment.
• Direct collaboration with top management.
• Opportunity to grow within the organization.

• What’s next?
• If this role sounds like a fit — we’d love to hear from you! Just send over your CV and anything else you’d like us to consider.
• We’ll review everything within five working days, and if your background matches what we’re looking for, we’ll get in touch to set up a call and get to know each other better.