HR Onboarding Specialist

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HR Onboarding Specialist

Be the First Great Experience Every New Doer Has.

At Doneverse, we believe the first days of a new hire’s journey matter the most.

That’s where you come in.

We’re looking for a detail-obsessed, process-driven, and people-focused HR Onboarding Specialist who will own the entire onboarding experience for our newest Doers. You’ll be the person who ensures every new hire transitions smoothly from candidate to team member — with precision, speed, and an exceptional experience.

If you love organization, operational excellence, and creating great first impressions, this role is for you.

What You’ll Be Responsible For

Own the End-to-End Onboarding Experience

You will manage the entire onboarding journey — from contract sending to Day 1 readiness.

This includes

• Sending welcome communications and onboarding instructions
• Ensuring all pre-employment requirements are completed
• Managing character reference checks
• Validating and reviewing candidate documents and information
• Coordinating with internal teams to create employee accounts
• Preparing and sending Training Agreements and Employment Contracts
• Ensuring all documents are signed, organized, and stored properly
• Supporting employees moving into new roles or departments

Deliver an Exceptional Candidate Experience

You will be the main point of contact for onboarding candidates, ensuring they feel supported and informed.

You will

• Respond to trainee onboarding questions
• Guide candidates through requirements
• Ensure clear communication at every stage
• Maintain a smooth, professional onboarding journey

Keep Everything Accurate, Organized, and On Time

Your attention to detail will ensure nothing slips through the cracks.

You will

• Maintain accurate candidate records
• Manage the ATS pipeline and onboarding database
• Track onboarding progress through reports and documentation
• Ensure all onboarding activities meet company timelines and standards

What Success Looks Like

In this role, you will

• Ensure 100% accurate onboarding documentation
• Maintain efficient onboarding turnaround times
• Deliver a smooth onboarding experience for every new hire
• Keep drop-off rates low by supporting candidates proactively
• Maintain a highly organized ATS and onboarding pipeline

What We’re Looking For

Experience

• Bachelor’s degree in Human Resources, Business Administration, or related field
• At least 1 year experience in HR onboarding, HR admin, or recruitment operations
• Experience handling employment documentation and onboarding processes
• Experience working with ATS platforms or HR systems

Skills That Will Make You Thrive

• Exceptional attention to detail
• Strong communication and coordination skills
• Ability to manage multiple candidates and timelines simultaneously
• Strong organizational and documentation skills
• Ability to work independently while collaborating with multiple teams
• Comfortable working in a fast-paced environment
• Motivated to deliver results and meet timelines

Bonus if you have experience with

HRIS or ATS platforms

Google Workspace or Microsoft Office

• Remote team onboarding
• Ready to Build Exceptional First Impressions?
• If you’re passionate about people, processes, and precision, we’d love to hear from you.
• Apply now and help us ensure every new Doer starts their journey the right way.