Accounting Assistant

Established in 1998 with 97 students, CCCS has steadily increased to more than 4,000 students in grades K-8 across 12 state-of-the-art buildings on four campuses. The school is a true community success story that has transformed the lives of thousands of students and their families, while breathing life back into a city that was once one of Philadelphia’s most vibrant manufacturing suburbs.

Job Summary

The Accounting Assistant duties include, but are not limited to: billing, purchasing, accounting and audit preparation under the guidance of the Executive Director of Accounting.

Essential Functions

• Enters vendor payments and tracks receivables
• Enters invoice data from other school districts (Chichester, Interboro, Ridley, Southeast Delco, etc.) for out of district students
• Manages purchasing, including procurements, charge backs to appropriate cost centers, and liaison with outside vendors
• Interfaces with other departments, as needed, to ensure that responsible duties and functions are performed
• Maintains financial records by analyzing balance sheets and general ledger accounts
• Provides financial status information by preparing special reports; completing special projects
• Helps to maintain general ledger accounts by reconciling accounts receivable detail and control accounts; adjusting entries for amortizations, prepaid expenses, fixed asset depreciation and accruals
• Files and organizes purchase orders, invoices, bills, receipts, and other documents
• Helps to maintain accounting controls by following policies and procedures; complying with federal, state, and local financial legal requirements
• Performs other related duties as assigned

Minimum Requirements

• High School Diploma required; Associate degree, preferred
• Ability to manage multiple projects
• Typing, Data Entry, Scanning, logical reasoning, and ethics
• Works well with employees, vendors and customers
• Pennsylvania Criminal Record Check Clearance
• Pennsylvania Child Abuse Clearance
• FBI Criminal Background Clearance
• Mandated Reported Training

Demonstrated Knowledge of

• Charter school operations generally, and charter school financial operations
• Computer systems operations, including Power Schools
• Procurement and inventory
• Microsoft Office Suite

Demonstrated ability to

• Follow written and verbal directions and give directions to others
• Create and delegate assignments
• Complete assigned tasks with minimal supervision
• Read, write, and perform complex computations
• Compose clear, concise sentences and paragraphs
• Organize office settings to efficiently accomplish tasks
• Work independently and make work-related decisions
• Exercise good judgement in prioritizing tasks, and directing staff
• Communicate effectively at all organizational levels
• Sit for prolonged periods of time, including working at a computer workstation for the majority of the workday

Note: CCCS has the exclusive right to alter this job description at any time. This job description is not intended to be all-inclusive. Duties and responsibilities may change at any time with or without notice. This job description is not an employment agreement or contract.

This position/role is performed on-site and requires regular, daily attendance at the Chester Community Charter School. Remote or hybrid work is not available.