Senior Event Producer

• Hello.
• We Are DesignScene.
• DesignScene is an international creative production agency with offices in London, New York,
• Los Angeles and Singapore. We craft design-led events and experiential marketing campaigns
• for brands worldwide.
• We are looking to strengthen our team with the addition of a Senior Experiential/Events
• Producer based in New York to work across digital, hybrid and physical events
• and activations.
• You will have a minimum of 5 years’ agency experience as a producer with 2 years at a senior
• level and enjoy rising to a challenge. Outstanding time management, organisational skills and
• a passion for live experiences are essential. Knowledge of content management a plus. Strong
• project management skills and client facing experience is a key to the success of this role.
• This is an exciting opportunity for a Senior Producer to work with a talented global team on
• hugely creative and innovative projects. Our major international clients include Amazon,
• Braze, Snap, Roku and Live Nation, for whom we activate worldwide. Domestic and
• International travel will therefore be essential.
• Versatility is also key in this role - you will have both proven IRL and virtual event experience
• and be happy to work across different project types and size, with a flexibility of approach to
• ensure the delivery team are supported and the project is delivered to our high standards.

Overview

• What is the purpose of the job?
• Reporting into the Project Director you will deliver outstanding, commercially successful
• projects for our clients worldwide.
• You will be responsible for the planning, execution, and closing of projects from initial brief to
• execution on-site or online, including post event reporting and analytics.
• You will lead client communication to maintain, develop, and grow existing client relationships
• as well as working with internal teams, freelancers, and external vendors.
• You will play a part in supporting the leadership team with business requirements as well as
• being a team player helping to deliver larger projects with multiple producers.

The DesignScene values that we look for are

• ●Confident
• ●Creative
• ●Innovative
• ●Collaborative
• Sound like you? Get in touch!

Location: New York

Employment Type: Permanent

• Salary: $105,000 - $125,000
• What do you have to achieve?
• ●Happy clients, exceeding client expectations and securing repeat business
• ●Driving and inputting into strategic, creative, and executional excellence in both IRL
• and digital, including content strategy and creative
• ●The efficient management of the project lifecycle, from briefing creative to delivery, for
• both IRL and digital projects
• ●To ensure all deadlines, both internal and client-led, are met
• ●Impeccable project documentation; briefs, budgets, timelines, schedules, playbooks,
• etc.
• ●Flawless content management and sign off processes across multiple stakeholders
• ●Efficient and cost-effective supplier briefing and management
• ●Profitable projects through the management of internal and external costs and staff
• billable time
• ●Managing client billing schedules and supplier payments
• ●Wrangling teams across departments and time zones
• ●Growth and development of your line report(s) as applicable
• Job Activities – what do you have to do?

Creative

• ●Possess IRL and digital production insight and knowledge to collaborate on and validate
• creative ideas and treatments with the studio team
• ●Write proposals, including creative concepts and event treatments, with both IRL and
• digital focus
• ●Briefing of internal and external creatives on studio deliverables
• ●Ability to confidently present proposals in-person and on video calls
• ●Advocate for the client and know their brand
• ●Use experience and knowledge to suggest feasible creative solutions such as products,
• suppliers, technology, etc.

Planning

• ●Liaise with relevant stakeholders to agree project brief and approach
• ●Lead client comms ensuring clients are fully informed and engaged
• ●Use project management documentation such as workback schedules, critical paths
• and status reports to communicate to client and internal teams
• ●Ensure project timelines and milestones are met, always thinking several steps ahead,
• predicting pinch points and managing them effectively
• ●Brief and manage suppliers with full explanation of project scope and budget
• ●Use existing company applications to manage projects in terms of budget, POs,
• invoicing, playbooks, etc.
• ●Manage and plan work streams for junior members of the team
• ●Managing and accommodating time zone differences across international teams
• ●Content management including strategy, creative approach, and digital workflows
• ●Management of CMS and other digital platform requirements for event set-up,
• registration, etc.
• ●Talent, presenter and speaker liaison and management

Managing

• ●Be the main day-to-day client point-of-contact ensuring seamless collaboration, ironing
• out potential issues in a timely manner, and becoming their trusted partner
• ●Management of ambiguity and risk across all aspects of project delivery. Making sure
• there is always a plan B and C
• ●The day-to-day line management of any line reports including regular 1 to 1 meeetings,
• mentoring and objective setting to make sure team members are both motivated and
• working effectively
• ●Build strong relationships with other departments and disciplines in the business to
• create a strong team ethic and collaborative atmosphere
• ●Manage the briefing, costing and engagement process for external contractors and
• vendors making sure they are the best fit, well briefed and stay on track
• ●Present proposals and budgets to clients and agree sign-off and payment process
• ●Processing of MSAs, SOWs and any other contracting requirements working with legal
• ●Lead Internal and client debriefs to understand any learnings and implement any
• improvements for the next project

Delivery

• ●Manage all aspects of final project delivery
• ●Collaborate with other internal stakeholders to sync with the overall event schedule
• and client reviews, as well as align content and asset delivery timings
• ●Live event management and show production for both IRL and digital events
• ●Creation of detailed scripts, run of shows and schedules
• ●Run tests, tech checks and full rehearsals
• ●Speaker management for home and studio recordings, live broadcasts and on-site at
• venues
• ●Troubleshooting and agile problem solving in a pressured environment
• What are the skills required?
• ●Exceptional communication skills with both clients, internal teams and suppliers
• ●Proven client management and the ability to grow accounts organically
• ●Excellent project management
• ●A flexible approach with the ability to multi-task (run more than one project at once)
• ●Proven time management skills
• ●Work under pressure and deal with ambiguity
• ●The ability to identify and manage risk
• ●Attention to detail
• What technical knowledge do you need?
• ●Competent use of Apple OS, Google G-Suite, Microsoft Office, Apple Keynote
• ●Quick learning skills for our other platforms such as Slack, Airtable, Float, PROCIM, etc.
• ●Ability to read and interpret CAD layout and fabrication drawings
• 🌴 Time to recharge – 22 days of PTO, plus national holidays
• 🌍 Flexibility – 18 bookable work-from-anywhere days
• 💸 Planning ahead – 401K, matching up to 5%
• 🏥 Health support – Private healthcare with Insperity (documents to follow with contract)
• ☀️ Summer perks – Shorter working hours during the summer months (July + Aug)
• ✈️ Team experiences – Company-wide trips with colleagues
• 🛍️ Everyday savings – Access to retail and health discounts
• 🎁 Birthday treat – A special treat to celebrate your day
• 💼 Financial wellbeing – Access to a professional financial advisor through Insperity
• 💡 Referrals – Bonus opportunities for business and candidate referrals