Office & Administration Coordinator - All Genders

Act with purpose. Innovate with care.

At Biocodex, we believe we can be global without being impersonal, demanding without being rigid, and innovative without losing sight of care.

As a human-sized pharmaceutical company, we operate with high standards, a strong team mindset, and a clear ambition: to create meaningful, lasting impact. Here, you can own your role, grow your expertise, and be fully yourself.

We’re not looking for cookie-cutter profiles. We’re looking for strong expertise, fresh thinking, and people who want to build something that matters.

Why this role matters

As part of the Human Resources & Administration team, you will help ensure the smooth day-to-day operations of the affiliate while supporting key people and business activities.

Your mission : contribute to an efficient, collaborative workplace by working closely with the Human Resources Manager, the General Manager, and the Leadership Team, while interacting daily with colleagues across all departments.

What you’ll do

In this role, you will

• Coordinate the day-to-day administrative operations of the office, ensuring an efficient, professional and welcoming workplace.
• Manage office facilities, workplace services and relationships with external suppliers.
• Organize business travel, company meetings and internal events.
• Coordinate procurement activities, contracts, electronic signatures (DocuSign) and document management.
• Manage the administrative aspects of the company fleet in collaboration with the leasing partner.
• Provide administrative support across Human Resources, Finance, Commercial, Marketing and Medical teams.
• Coordinate onboarding, offboarding and Health & Safety administrative activities.
• Prepare administrative and CSR reports while contributing to the continuous improvement of administrative processes.
• Act as a trusted point of contact for employees on day-to-day administrative matters.
• The above responsibilities are not exhaustive and may evolve in line with business needs and your professional development.

What you bring

• A university degree or equivalent qualification.
• Previous experience in office administration, executive assistance or administrative support is appreciated, but we also welcome motivated early-career professionals and recent graduates with strong organizational skills and a willingness to learn.
• Strong organizational and coordination skills, with the ability to manage multiple priorities while maintaining a high level of accuracy.
• Proficiency in Microsoft Office applications, particularly Excel.
• Professional communication skills in both Romanian and English.
• A proactive, solution-oriented mindset, with the ability to adapt to changing priorities and build positive working relationships.
• A genuine curiosity, eagerness to learn, and motivation to grow within an international organization.
• A genuine interest in how AI can be applied in business, with a responsible mindset focused on quality, efficiency and performance.

Additional information

• Contract type: full-time
• Employment status: permanent
• Location: Bucharest, Baneasa
• Target start date: as soon as available

• This role is open to individuals with disabilities.
• What you’ll find here
• A team that truly has your back
• You’ll join a workplace where trust, collaboration, and support are part of how we work every day.
• Work that matters
• No matter your role, you contribute to a healthcare company driven by ethics, responsibility, and high standards.
• Room to grow and make an impact
• Feedback, development opportunities, internal mobility, cross-functional projects, AI… you’ll be in an environment that helps you grow and drive change.
• Hiring is a two-way street
• We’re looking for someone to join our team — and you’re looking for a role that truly fits.
• That’s why we’re transparent about who we are, how we work, and what you can expect from us.
• Ready to bring meaning back to your work?
• Reconnect with what really matters: people, impact, and the future.

Biocodex Romania

Take up the challenge and send your application!