Office Manager

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.

Our client, a well-established and expanding construction company based in North Kerry, is presently recruiting for an Office Manager. You will oversee the smooth day-to-day running of office operations for a company employing approximately 35 staff across both permanent and contract roles. This is a varied role suited to someone who enjoys supporting multiple departments and playing a key role in the success of the business.

Key Responsibilities

• Manage the day-to-day operations of the office and ensure efficient administrative processes.
• Coordinate company correspondence, phone calls, emails, and visitor reception.
• Maintain employee records, company documentation, and filing systems.
• Support management with scheduling, meetings, and general office coordination.
• Assist with HR administration, onboarding, and staff communications.
• Oversee accounts payable and receivable processes.
• Assist with payroll preparation and liaise with external payroll providers where required.
• Process invoices, supplier statements, and purchase orders.
• Monitor and reconcile company expenses and financial records.
• Support management and external accountants with financial reporting and compliance requirements.
• Maintain construction project documentation, contracts, and compliance records.
• Ensure documentation is accurate, up to date, and easily accessible.
• Coordinate insurance, certifications, licences, and regulatory documentation.
• Support project teams with document management and reporting requirements.

Qualifications & Experience

• Minimum 3 years' experience in an Office Manager or similar role is essential.
• Previous experience within the construction, engineering, manufacturing, or similar project-based environment is highly desirable.
• Good financial administration and bookkeeping knowledge.
• Ability to work independently while supporting a collaborative team environment.