Private Secretary

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.

Private Secretary Duties and Responsibilities

• Private Secretary is responsible for supporting high-level executives with administrative tasks, managing schedules, and maintaining an efficient office environment.
• You should have strong organizational, communication, and interpersonal skills, and an understanding of business operations and processes.

Their key duties and responsibilities include

• Organizing and managing schedules, appointments, and meetings
• Preparing and managing correspondence, reports, and documents
• Implementing and maintaining office systems
• Maintaining databases and filing systems, both electronic and physical
• Handling incoming mail and other materials
• Setting up and coordinating meetings and conferences
• Making travel arrangements for executives
• Handling confidential and sensitive information with discretion
• Assisting with project management tasks as needed
• Communicating verbally and in writing to answer inquiries and provide information
• Coordinating the flow of information internally and with other organizations.
• Accompanying the executive/manager/director to meetings, events, seminars, workshops, dinners and parties to promote business.