Lease Abstractor

The Lease Abstractor will read and interpret commercial real estate leases and effectively summarize the intent and meaning into the Property Works and/or assigned system. This will include critical data such as lease terms, options, rent and other expenses, repairs & maintenance responsibilities, and other legal clauses. A good candidate will have prior commercial real estate and/or property accounting experience, be familiar with reading real estate leases or other contracts and have a great attention to detail.

Duties/Responsibilities

• Meet daily benchmark by accurately completing stated number of full abstracts per stipulated deadline.
• Abstract commercial real estate leases and supporting lease documents into lease management system by following instructions and training materials.
• Effectively summarize data without compromising legal intent or meaning.
• Recognize and accurately abstract critical data elements such as:
• Dates – Calculating all dates
• Lease Option Types
• Rent and other charges
• Repairs & Maintenance Obligations
• Lease Clauses - Comprehensive understanding of Lease Clauses such as Co-Tenancy, Exclusive Use, Radius Restriction, Surrender, etc.
• Review and reconcile Common Area Maintenance (CAM), property tax, and other operating expense invoices from landlord
• Process recurring rent, monthly utility charges, tenant services payments. escrows and other monthly billings
• Review and reconciliation of monthly and annual billing statements and invoices
• Identify and communicate discrepancies and raise any questions as needed.
• Perform audits of key financial terms and dates to legal documents and data.
• Recording of received documentation and information
• Perform other related duties as assigned.

Education and Experience

• A Bachelor’s Degree in Business Admin, Finance, Law, Real Estate or Paralegal Certificate
• At least 2 years professional experience, accounting experience a plus

Required Skills/Abilities

• Ability to work independently in a fast-paced environment
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent attention to detail and ability to think critically
• Excellent time management skills with a proven ability to meet deadlines
• High Proficiency in grammar, spelling, and proof reading
• Strong analytical and problem-solving skills
• Ability to be self-motivated while working in a team environment
• Proficient with Microsoft Office Suite or related software

Please note, only short-listed candidates will be contacted for interviews.