Patient Services Specialist

Caring for our community starts with you. Join a team that believes everyone deserves care.

Candidates must reside within NorthLakes' service area at the time of hire and maintain residency throughout employment.

The purpose of the Patient Services Specialist is a dual-role to assist patients in the role of a PSR and to provide administrative support to the clinic as directed by the Clinic Manager.

Salary begins at $20.45 + per hour depending on experience.

The Patient Services Specialist’s main purpose is to navigate patients through NorthLakes services and provide administrative support to the clinic. The Patient Services Specialist (PSS) will do this by helping to identify and remove barriers by connecting patients to appropriate resources and/or services they need in order to be successful with overall health and wellness.

Essential Job Functions

Essential Job Functions

• Creates a welcoming environment for patients and visitors by greeting them when they enter our clinic. Directs them to the appropriate location as needed.
• Utilizes EMR/EDR systems to accurately capture patient demographic information and schedule appointments with appropriate services/providers.
• Helps to process/coordinate internal and external referrals as appropriate for department/site needs.
• Verifies patient’s insurance eligibility by checking necessary portals for current status.
• Collects payment from patients and reconciles daily cash reports.
• Answers telephone and either responds to inquiry, directs caller to appropriate personnel, or initiates a telephone note for response by appropriate personnel.
• Manages automated reminder responses, and conducts reminder calls to all patients, as needed.
• Is knowledgeable regarding services provided within the clinic and also services provided across the organization. Understands how to direct patients to those services.
• Guides the Patient Experience within the clinic’s service line to patients and explains the appropriate process/steps involved.
• May assist with coordinating prior-authorizations for patients based on insurance guidelines as required.
• Participates in training regarding Customer Service, HIPAA, Business Etiquette, Forms, Department Flows and ensure compliance in day-to-day operations.
• Coordinates and participates in projects as needed at the direction of the Clinic Manager.
• Makes purchases with organizational credit card to support site staff when needed.
• Manages coding of invoices for site(s) as directed by Clinic Manager.
• Manages necessary space and equipment needs for clinic as directed by Clinic Manager.
• Provides assistance in updating employee timecard corrections or errors to help with timely approval by Clinic Manager.
• Manages and updates calendars and schedules as needed.
• Other duties as assigned.

Qualifications

Qualifications and Education Requirements

Minimum Education Required: High school diploma or equivalent required plus either one year certificate from college or technical school; Associate degree (A.A) or equivalent from two- year college or technical school preferred; or 1-year related experience and/or training preferably in a non-profit or Community Health Center; or equivalent combination of education and experience. Previous Customer Service experience is required. Current CPR Certification required or obtained within the first six months of employment.

Experience with systems, computer applications/software

• Demonstrated ability to navigate computerized applications associated with job duties. Example: EMR, EDR, VSC, Patient Portal, Insurance Portals, Reminder Call system, etc...
• Demonstrated knowledge of ethics, HIPAA, Business Etiquette, etc. as evidenced by current training certificate of completion.
• Microsoft Office and Outlook
• Accounts payable

Required (or Preferred) Licensure/Cert/Credentials: None

Benefit Statement

For full time and part time employees who work 24 or more hours per week we offer a generous benefits package that includes:

• Medical and dental insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Leave Bank
• 403(b) with a 4% employer match

Various voluntary benefits

• Vision Insurance
• Supplemental Life, AD&D and Disability
• Tuition reimbursement
• Health and Wellness reimbursement program
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Partner of HRSA/NHSC loan repayment program

Our Mission is to respond to the healthcare needs of our communities with an integrated array of quality services and actively remove barriers to wellness.

NorthLakes Community Clinic is an Equal Opportunity Employer. All qualified applicants will be considered for employment regardless of age, race, color, creed, religion, sex, sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law.

All offers of employment are contingent upon successful completion of a criminal background check and references.

At NorthLakes Community Clinic , our organizational competencies highlight the behaviors and values that guide how we work and provide a shared foundation for performance, development, and growth throughout an employee’s career with us.

NorthLakes Community Clinic Organizational Competencies

Mission Driven - Advances the organizational mission, vision and values in executing job duties.

Customer Service - Committed to increasing customer satisfaction, sets proper customer expectations, assumes responsibility for solving customer problems, ensures commitments to customers are met.

Quality - Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems.

Creativity - Generates new ideas, supports change, provides innovative solutions, solves problems creatively.

Integrity - Earns the trust and confidence of coworkers and customers through honest communication, ethical behavior and professionalism in all interactions.

Teamwork - Contributes to meeting team deadlines and responsibilities, listens to others and values opinions, helps team to meet goals, welcomes newcomers and promotes a cooperative team atmosphere.

Self-Development - Seeks out and accepts feedback, is a proactive learner, takes on tough assignments to improve skills, keeps knowledge and skills up-to-date, turns mistakes into learning opportunities.

Job Knowledge - Understands duties and responsibilities, possesses necessary job knowledge and technical skills, maintains job knowledge current.

Communication - Understand and communicate effectively with others using a variety of contexts and formats, which include writing, speaking, reading, listening and interpersonal skills.

Dependability - Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, meets attendance/punctuality requirements.

Trauma/Resilience Informed - Understands that trauma is prevalent and ​resilience can be cultivated and improved; and operates in a manner consistent with these principles.