Administrative Assistant

• Administrative Assistant - Warsaw, Poland or Sofia, Bulgaria - office based
• ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.
• As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.
• Hybrid role – Warsaw, Poland or Sofia, Bulgaria | 3 days in office

About the Role

• We’re hiring an Administrative Assistant who thrives in structured environments and takes pride in doing things right.
• This is more than just an admin role—it’s an opportunity to become a trusted expert and play a key part in how our organisation runs smoothly every day.
• At ICON, you’ll work in a professional, well-organised environment where your precision, consistency, and reliability are genuinely valued.
• If you enjoy clear processes, meaningful responsibility, and the satisfaction of high-quality work, this role offers the space to build long-term expertise and stability.

What You Will Be Doing

• Own and coordinate the flow of documentation across internal systems
• Ensure records are accurate, structured, and always up to date
• Deliver high-volume data entry with exceptional attention to detail
• Prepare and submit reports aligned with internal standards
• Work closely with teams to keep processes running smoothly and on time
• Maintain audit-ready documentation and high-quality administrative standards

Your Profile

• Experience in an administrative or coordination role is an advantage, but not essential
• Good organisational skills and a structured, process-driven approach to work
• Excellent attention to detail and pride in delivering accurate, consistent results
• Comfortable working with systems, databases, and Excel (full training will be provided)
• Fluent in English with clear and professional communication skills
• A reliable and accountable approach to responsibilities
• Genuine interest in developing long-term expertise in administrative work and contributing to this area

#LI-MK1
Employment with ICON is contingent upon having the legal right to work in the country where the role is based.

Rewards & Benefits

ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development.

Benefits may include

• Competitive base salary and performance related incentives
• Health and wellbeing programmes including medical, dental, and vision coverage where applicable
• Retirement and pension plans
• Life assurance and disability coverage
• Employee assistance programmes and wellbeing resources
• Learning and development opportunities through structured training and career pathways

• Benefits may vary depending on role and location.
• Visit our careers site to read more about the benefits ICON offers.

Inclusion and Accessibility

• ICON is an equal opportunity employer. We are committed to building an inclusive and accessible workplace where everyone feels valued and supported.
• If you require reasonable accommodations during the recruitment process, please let us know or submit a request here .
• Are you a current ICON Employee? Please click here to apply