OPS Office Assistant, Music

Job Summary

The OPS Office Assistant assists with the day-to-day organizational operations of the Bower School of Music to fulfill the administrative responsibilities of the department.

Job Description

Typical duties include but not limited to

• Processing various departmental forms and classroom use charts
• Creating event programs including junior/senior student recitals and Nisita Series concert programs
• Assisting with data collection for HEAD's Report for NASM accreditation and organizing of all student files for accreditation purposes
• Collecting paperwork for Independent Contractor processing
• Collecting, preparing, and checking reimbursement documents from faculty, students, and the director
• Collecting and checking travel reimbursement forms for faculty & students
• Organizing and ordering of all supplies
• Assisting with ASCAP and copy right organizations program requirements
• Assist with day-to-day operations of the Bower School of Music

Other Duties

• Performs other job-related duties as assigned by full time administrative staff and/or the director.

Additional Job Description

Required Qualifications

• High school diploma or equivalent.
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook).

Preferred Qualifications

• Bachelor’s degree from an accredited institution in an appropriate area of specialization.
• Work experience in a higher education setting.
• Experience with Ellucian Banner, Cognos, and Gulfline.

Knowledge, Skills & Abilities

• Promote a common purpose consistent with stated University goals and demonstrate a commitment to students and the learning environment.
• Possess the knowledge of general written standards and procedures utilized, and have the ability to read, interpret, and follow procedural and policy manuals related to the job tasks.
• Demonstrate the ability to respond to supervision, guidance, and direction in a positive, receptive manner and in accordance with stated policies.
• Provide quality customer service by creating a welcoming and supportive environment.
• Present a professional image in word, action, and attire.
• Apply effective techniques to create working relationships with others to achieve common goals; successfully communicates and collaborates with others to achieve goals.
• Demonstrate skills necessary to look at situations and processes critically to make recommendations for improvement.

FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.