"Gurgaon” “Biz OPS” “Executive Administrative Assistant"

"Gurgaon” “Biz OPS” “Executive Administrative Assistant"

LOCATION

NEW DELHI

ADDITIONAL LOCATIONS

JOB DESCRIPTION

KEY RESPONSIBILITIES

• The following statements are intended to describe the general nature and level of work being performed. This is not
• intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel.

Executive & Administrative Support

• Provide day-to-day administrative support to Managing Directors, including complex diary management across

time zones

• Coordinate and manage meetings, including scheduling, logistics, agenda preparation, and follow-ups
• Organize virtual meetings (e.g. MS Teams), ensuring all materials and technology are in place
• Prepare, format, and edit documents, reports, and correspondence
• Create high-quality PowerPoint presentations and supporting materials
• Monitor group Executive Assistant Service Centre inbox including prioritization and responses

Expense & Travel Management

• Prepare and submit expense claims accurately and in a timely manner
• Ensure compliance with company policies and deadlines
• Support travel coordination where required, including itineraries and bookings

Stakeholder Support & Customer Service

• Act as a professional point of contact for internal and external stakeholders
• Build strong working relationships with UK Managing Directors and wider teams
• Provide a high level of customer service, responsiveness, and professionalism

Shift Timing: 11:00 am - 8:00 pm

REQUIRED QUALIFICATION & SKILLS

• Previous experience in a similar Executive Assistant / Operations Administration role
• Proven experience supporting stakeholders remotely across multiple international time zones
• Strong organizational skills with the ability to manage shifting priorities
• Excellent communication and stakeholder management skills
• High attention to detail and discretion with confidential information
• Advanced Microsoft Office skills, particularly PowerPoint, Excel, and Word
• Experience using MS Teams and Outlook in a virtual environment
• Strong customer service mindset and proactive approach
• Experience using AI-powered productivity and scheduling tools.
• Skilled in leveraging AI for information management and document preparation.
• Understanding of data privacy and ethical use of AI in the workplace.

Education / Certifications

• Post Graduation

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