Project Coordinator

About us

How did Web Summit become, in the words of Forbes, “the best tech conference on the planet”? Meaningful connections. Our tech events are unmissable because we make it easier for the right people to meet and connect. Everyone at Web Summit works towards this goal.

And we’re just getting started.

We’re always looking to build on the impact we have already made at Web Summit. In the coming years we’ll take Web Summit to new markets, promoting global connectivity, highlighting important issues and connecting global leaders – all while making a positive impact on the environment and communities we encounter.

To build a better company, we have to better ourselves. We do that by finding the most ambitious people to work with us.

What you’ll achieve at Web Summit

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• Oversee and track all Country Management projects, ensuring timely delivery against agreed milestones, and deadlines
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• Develop and maintain detailed project plans, timelines, trackers, and regular status reports
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• Coordinate cross-functional workflows between internal teams, high level stakeholders, strategic partners, and external vendors
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• Support the preparation of high-quality presentations, reports, and briefing materials for leadership
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• Ensure accuracy, consistency, and professional formatting across all documents and deliverables
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• Support ongoing communication and coordination with key stakeholders, ensuring timely follow-ups and responses
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• Assist in managing protocol-related requirements and ensure adherence to local standards and expectations
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• Maintain strong working relationships with internal and external counterparts to support smooth execution of priorities
• What you'll do
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• Lead administrative workstreams related to accreditation processes, high level stakeholder facing requirements, and event logistics.
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• You will coordinate hard copy invoicing, documentation submissions, approvals, and official correspondence
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• You will ensure all operational and administrative deliverables are completed accurately, efficiently, and on schedule
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• You will support production planning and coordination for events and projects as required
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• You will provide on-the-ground operational support during key event periods
• Skills and Abilities we're looking for
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• Fluent in English and Arabic (written and spoken)
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• 5+ years of experience in project coordination, public relations, event management, executive support, or a related field
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• Prior experience managing high level stakeholder relations t is highly preferred
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• Experience in large-scale events, conferences, or international organizations
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• Highly organized with exceptional attention to detail and strong multitasking ability
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• Strong PowerPoint and presentation-building skills
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• Excellent written and verbal communication skills in both English and Arabic
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• Ability to manage multiple priorities and deadlines in a fast-paced environment
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• Proactive, reliable, and able to work independently with minimal supervision
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• Strong willingness to learn, adapt, and develop within a dynamic environment
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• Experience in administration, coordination, events, or production is a strong plus