Office Coordinator

LAPORTE is an international engineering group specialising in the design of Pharmaceutical, Biotech, Agri-industrial and Food & Beverage manufacturing facilities. With over 500 employees across Canada, USA, France, Belgium and Switzerland, we are now expanding into the United Kingdom.

This role shall be office based.

Responsibilities

• Oversee general office administration, including front desk duties, ordering and tracking office supplies, managing files and records, and formatting/preparing documents
• Provide project support, including setting up project files and preparing/formatting project documentation for internal and external distribution
• Manage mail, packages, and courier deliveries
• Complete ad‑hoc administrative tasks to support team members
• Support the HR team with job descriptions, screenings, and recruitment process
• Support the Accounting team in accounts payable and accounts receivable
• Willingness to learn and use the company’s ERP system to support operational and financial workflows
• Manage project set up, invoicing and accounts payable tasks within the ERP system
• Coordinate with multiple disciplines
• Perform other related duties as assigned

Qualifications

• A minimum of 5 GCSEs (grades 9–4, including English and Maths), or 2 A-Levels (or equivalent qualification)
• A minimum of 3 years of experience providing administrative or human resources services, or a similar role
• Experience in tracking and in maintaining data on various activities and projects
• Knowledge of methods, techniques and practices related to general administration and secretarial support planning and coordination
• Basic knowledge in accounting, such as accounts payable and receivable
• Advanced knowledge and experience with Microsoft Office Suite (Word, Excel, PowerPoint)

Skills

• Excellent communication skills
• Exceptional customer service skills
• Strong ability to work in a team environment
• Reliable and punctual
• Strong organisational, multitasking, planning skills and problem-solving skills
• Strong administration skills

What we offer

• Competitive salary and benefits package
• A work environment that encourages empowerment and professional growth
• 25 days of paid Holidays
• A dynamic and non-conformist work environment that values work-life balance and promotes efficiency in daily tasks