File Room Coordinator

DISTINGUISHING CHARACTERISTICS OF WORK

Under the general supervision of the Building Official, is responsible for the proper maintenance and management of the stored documents in the Building Division.

EXAMPLES OF DUTIES

• Maintains and manages the Building Plans and Permit File Room, under general supervision from the Building Official.
• Provides assistance to inspectors and plans processors in the Building Division of Community Development.
• Coordinates the organization, storage and transfer of Building Documents within the Building Division.
• Provides assistance to the Microfilm Division in microfilming and transferring Building Documents to offsite storage facilities.
• Assists the Building Official and Director of Community Development by performing other related work as required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Considerable knowledge of permitting procedures and knowledge of permit research procedures.
• Ability to organize and maintain official Building and Permit Document.
• Ability to prepare documents and reports when needed.
• Understanding of the Building Permit Program.
• Ability to perform well with fellow employee.
• Ability to skillfully establish database files and spreadsheet files for the purpose of maintaining and controlling proper document storage.

MINIMUM TRAINING AND EXPERIENCE

• Graduation from high school or GED from an accredited school/institution.
• Must have received on-the-job training in all phases of the Building Division of Community Development.
• Must be familiar with various software programs as related to Data Base development, word processing, spreadsheet files and presentation formats.
• Must command good language skills in English and Spanish.
• Formal training in Administration is desirable but not a prerequisite.

Range 44

Revised: 07/2007

Personnel Board Approved: 10/2006 The City of Hialeah Human Resources Department is committed to providing employees an exceptional work environment where through hard work, dedication, and equal opportunity for learning and personal development, employees are able to grow, flourish, and make a difference in our community. The Human Resources Department ensures compliance with Federal, State, and local laws, collective bargaining agreements, and City policies, rules and regulations. The City of Hialeah is an equal opportunity employer. There will not be any discrimination or harassment of any kind on account of age, color, race, religion, sexual orientation, national origin, disability, genetic information, marital or familial status, military service or any of the protected categories. The City of Hialeah is a drug and alcohol free employer.