Administrative & Fiscal Coordinator (Government)

William & Mary’s Department of Government invites qualified applicants for the position of Administrative & Fiscal Coordinator. Under the supervision of the department Chair, and as part of a team of two administrators, this position manages all financial aspects of the Government Department including Chair and faculty support for 40+ full-time and visiting faculty members.

Primary responsibilities include

• Managing the department’s 30+ funding sources by verifying accounting entries, balancing monthly expenditures against the budget, maintaining budget tracking spreadsheets, and assisting in budget planning by providing a financial review of resources to the department Chair.
• Working with the Chair to identify administrative goals and priorities, with an emphasis on budget tracking.
• Liaising with multiple units on campus to facilitate the processing of transactions and procurement of equipment and services.
• Conducting grant accounting and providing pre- and post-award assistance in budget and cost projections; coordinating with the Office of Sponsored Programs to ensure that grant funds are expended appropriately, and in compliance with federal and state guidelines.
• Interpreting new directives, policies, and procedures and communicating changes to appropriate staff.
• Working closely with the Administrative Coordinator to provide fiscal and administrative support for the department Chair, Associate Chair, faculty, and office, including coordinating travel logistics and reimbursements, journal adjustments, fund transfers/deposits, status reports and financial statements.

Job Description

Required Qualifications

• High school diploma or equivalent.
• Working knowledge of fiscal administration including tracking and projecting expenditures and making sound fiscal recommendations.
• Working knowledge of procurement and purchasing policies and procedures.
• Ability to learn and work effectively with productivity systems and applications including for procurement, and fiscal reporting (e.g. Workday, Banner, buyW&M, etc.).
• Demonstrated proficiency in computer skills including Internet browsers and Microsoft Office: Word, Excel, and Outlook.
• Working knowledge of administrative and office business practices and office management, including customer-service techniques.
• Strong communication and interpersonal skills to interact professionally with a diverse population of faculty and students.
• Ability to interpret and apply organizational policies and procedures in accordance with state and federal guidelines.
• Must be detail-oriented and able to balance competing priorities in a fast-paced environment.

Preferred Qualifications

• Experience in a higher education environment.
• Experience with fiscal administration including tracking and projecting expenditures.
• Experience with grant fiscal administration.
• Experience with automated operational/business systems (e.g., Workday, Banner, buyW&M).
• Significant working knowledge and experience with domestic and international travel arrangements and reimbursements in accordance with state and federal guidelines.
• Experience working with procurement and purchasing policies and procedures.

• For full consideration, submit your resume and cover letter by the priority review date of 7/16/2026.
• Compensation: Up to $46,000 commensurate with experience.

Additional Job Description

Conditions of Employment

This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

Job Profile

JP0091 - Administrative & Office Specialist III - Nonexempt - Salary - S06

Qualifications

Compensation Grade

S06

Recruiting Start Date

2026-06-29

Position Restrictions

Continuing E&G funded position and not term-limited

EEO is the Law. Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https:// www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.