Virtual Assistant

Key Responsibilities

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Marketing Support

• Create and schedule property listings across multiple platforms (MLS, Zillow, Realtor.com, etc.)
• Design and post flyers, brochures, and other promotional materials
• Assist in email marketing campaigns and newsletters to attract prospective buyers and sellers
• Maintain and update website content and listing pages

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Social Media Management

• Develop and manage social media content calendars for platforms like Instagram, Facebook, LinkedIn, and TikTok
• Create visually appealing and engaging posts, stories, and ads to promote listings and company brand
• Respond to comments and messages, engaging with potential clients and building relationships
• Monitor analytics and suggest improvements based on performance metrics

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Transaction Coordination

• Manage the administrative side of real estate transactions from contract to close
• Ensure all documentation is accurate and submitted on time (offer letters, purchase agreements, addendums, etc.)
• Coordinate with clients, title companies, lenders, and inspectors to keep the transaction process smooth and on track
• Track important deadlines and contingencies to ensure successful closing

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Administrative Tasks

• Schedule showings, open houses, and appointments for agents
• Respond to emails, phone calls, and client inquiries in a timely and professional manner
• Maintain organized digital files and records of all transactions and client communications
• Support agents with client follow-up and post-transaction care to ensure client satisfaction

Requirements

• Prior experience as a real estate assistant or in a similar administrative role (preferably remote)
• Strong understanding of real estate transactions and the marketing process
• Proficiency in social media platforms and real estate CRMs (e.g., HubSpot, Salesforce, etc.)
• Familiarity with real estate listing services and tools (MLS, Zillow, etc.)
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail and time management skills
• Ability to work independently with minimal supervision and deliver results

Preferred Qualifications

• Experience with transaction coordination software (Dotloop, SkySlope, etc.)
• Graphic design skills or experience with tools like Canva or Adobe Suite
• Knowledge of basic SEO principles for marketing

The compensation for this position depends on experience, skills, qualifications, location, and competencies. We are a remote first organization with employees in 25 states, 5 countries and growing! We offer competitive compensation, bonus’, PTO and benefit packages as well as a 401K match and regularly review these to align with industry standards. We also offer new employees a one time work from home reimbursement to set up your home office.

Pay Range

$4 — $8 USD