Senior Executive Assistant

Senior Executive Assistant

Singapore | Full-time | On-site

A regional management consulting firm with headquarters in Asia and offices across the US, Japan, Malaysia, and Singapore.

They are looking for a sharp, proactive Senior Executive Assistant to support the Principal directly. This is a high-trust, high-visibility role suited to someone who thrives in a fast-paced environment, takes ownership, and brings a level of professionalism that makes the Executive's day run seamlessly. You will be the operational backbone of the Principal's office, managing priorities, driving follow-through, and ensuring nothing falls through the cracks.

Key Responsibilities

• Manage the Principal's calendar, including scheduling appointments, meetings, and calls, as well as end-to-end coordination of travel arrangements.
• Screen and prioritise incoming calls, emails, and correspondence, responding, filtering, or redirecting as appropriate.
• Prepare, review, and edit business correspondence, presentations, reports, and documents to a high standard of accuracy and professionalism.
• Compile meeting materials including agendas, presentations, and supporting documentation; attend meetings when required, take accurate minutes, and follow up on action items.
• Support special projects and strategic initiatives through research, data compilation, and preparation of comprehensive reports.
• Organise executive events and functions, managing logistics and liaising with internal teams and external stakeholders.
• Manage expense claims and financial tracking, including receipt compilation and preparation of detailed expense reports.
• Handle document tasks such as printing, binding, courier arrangements, and filing.
• Draft written communications and responses for the Principal's review and approval.
• Maintain strict confidentiality and exercise sound discretion when handling sensitive information.
• Perform general administrative duties to ensure smooth day-to-day operations of the Executive office.
• Take on ad-hoc responsibilities as assigned by the Principal.

What We're Looking For

• 3 to 8 years of experience in an Executive Assistant or Personal Assistant capacity, supporting C-suite or other senior stakeholders.
• Proficiency in Mandarin (spoken) is a strong advantage to communicate with stakeholders.
• Excellent organisational and time management skills, with the ability to manage competing priorities calmly and efficiently.
• Strong written and verbal communication skills in English, ie. you write clearly, concisely, and professionally.
• High degree of discretion and integrity when handling confidential and sensitive information.
• A proactive, detail-oriented mindset, ie. you anticipate needs, take initiative, and follow through without being prompted.

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